The Administration Tab and Subtabs

The Administration tab provides access to the tools you need to perform essential administrative tasks, such as managing employees and users, processing payroll, importing and exporting data, and configuring codes and programs used elsewhere in ezLaborManager. The tab is divided into two subtabs: Maintenance and Setup.

Note: Some of the features described below are not available to all companies.

The sections below provide a brief summary of the tasks associated with each menu option. For detailed information about performing a task, click the link in the left column.

Setup

Selecting the Setup subtab opens the Setup page, which includes links that are grouped into the following sections:

Security Groups	Allows you to assign employees to security groups. Security group assignments control which supervisors and administrator can access employee records.
Change Passwords	Allows you to change user passwords at any time. You may do this periodically for security reasons, or you may be asked to do this if a user forgets his/her password.
Position Codes	Allows you to view, assign, and add position codes for all employees. Clicking on the Position Codes link will display a list of the position codes available. It will list the code, description and whether the position code is active.

Labor Charge Fields (actual link names represent the labour charge categories used by your company)

Allow you to define and edit the values that are accepted for the labour charge fields used by your company. For example, if your company uses the Wage Rate Programs labour charge field, a Wage Rate Programs link appears on the Setup subtab. You can use this link to view and edit which specific wage rate programs can be entered in the Wage Rate Program labour charge field.

Client Administration Preferences	Allows you to configure company-wide settings associated with reports, calendars, timecard approvals, and e-mail suggestions.
Inbox and E-mail Notifications	Allows you to configure the language and display order and customise the content of automated Inbox and e-mail messages that are sent to administrators, supervisors, and employees by ezLaborManager.

Timeclocks	Allows you to name the timeclocks that will be used by your company and assign employees to specific timeclocks.
Timeclock Groups	Allows you to create groups of timeclocks to which employees can be assigned. A logical timeclock group might include all of the timeclocks in a particular building or on a particular floor.

Maintenance

Selecting the Maintenance subtab opens the Maintenance page, which includes links that are grouped into the following sections:

Timecard Manager	Allows you to view, edit, and approve employee timecards. From the Timecard Manager, you can also access the Monthly Schedule page, the Supplemental Earnings page, and the Payroll Summary page.
Reprocess Employee Timecard	Allows you to initiate the immediate reprocessing of an employee timecard. You may need to do this if something (such as an employee's pay class assignment) has changed in an employee's ezLaborManager configuration.

Employee Positions OR Employees	Allows you to add employees to your database, record basic employee information, and configure employee settings such as service dates, employee rates, security group assignments, phone access, and employee status.
Employee Accrual Balances	Allows you to view and manage employee accrual balances (such as vacation time, sick time, or floating holidays).
Employee Accumulator Balances	Allows you to view and adjust employee accumulator balances. An accumulator tracks how many hours or days an employee has accumulated in one or more earnings codes.
Terminated Employees	Allows you to view information about and configuration settings for terminated employees. You can also edit the security groups to which a terminated employee is assigned and re-activate terminated employees.
Attendance Exceptions	Allows you to view employees' attendance exceptions and infraction levels and record attendance exceptions and corrective actions.
Recurring Schedules	Allows you to create, view, and edit recurring schedule templates. These templates can be used by any supervisor or administrator in your company to quickly assign regular schedules to employees.
Time Off Requests	Displays a list of time off requests. By default, only requests that are pending review and were created in the current calendar year are displayed, but you can filter the list to show requests from other years and with different statuses. You can click the Request Number for a specific request to view the details of the request and, if appropriate, approve, partially approve, deny, or cancel the request.

End of Period OR Prepare for Payroll and Move to Next Pay Period	Allow(s) you to perform the operations necessary at the end of a pay period. These include locking the current pay cycle, resolving any errors in the pay period data, exporting the pay period data to a payroll application, and then moving the pay period forward. Note: The specific links available to you for performing preparing payroll at the end of a pay period depend on your company's configuration. You will see either an End of Period link or a Prepare for Payroll link and a Move to Next Pay Period link. For more specific information about performing these tasks based on your configuration, click the link in the left column that corresponds with the link(s) you see on the Maintenance page.
Exports	Allows you to compile employee time and attendance data or accrual data into export files that you can download and then import to external applications (such as payroll or human resources programs).
Schedule Pre-Paid Time Off	You can view an employee's scheduled pre-paid time off or add new scheduled time off.
Payroll Adjustment and Unapproval	Allows you to view payroll summary, timecard, and benefit information for employees and perform payroll adjustments and approvals/unapprovals if necessary.
Payroll Reconciliation	Allows you to reconcile the projected hours used to generate an employee's payroll with the actual hours worked by the employee and adjust the employee's next payment accordingly.