Employee Information

To view or print an employee's ezLaborManager configuration information, click the button.

Pay Date Range

Indicate the period of time for which information is currently being displayed and allow you to change the time period. You can select Current Pay Period or Next Pay Period using the drop-down menu.

Preferences menu and link

Allow you to set preferences that control the appearance of the Timecard Manager. The most commonly accessed preferences are listed on the drop-down menu. To view and set these preferences, click the button. To access more advanced settings, click the Preferences link.

Add Dates link

Opens a pop-up window that allows you to select one or more date(s) for which you would like to add new rows to the timecard.

Note: This link only appears if you have set your Timecard Manager preferences to Hide Unscheduled Days and/or Rows per day (0). The pop-up window displays only dates that fall within the date range specified in the Pay Date Range field of the Timecard Manager and are not already being displayed on the Timecard Manager.

Printable View link

Opens the Timecard View for (name of employee) pop-up window, which displays a printable version of an employee's timecard. To print the contents of the window, click the Print button.

Payroll Summary link

Opens a pop-up window containing the employee's payroll summary information for the same time period you are viewing in the Timecard Manager.

Schedules link

Opens the Monthly Schedule page, which displays four weeks of the employee's schedule, beginning with the date or range being viewed in the Timecard Manager.

Supplemental Earnings link

Opens the Supplemental Earnings page, which you can use to enter, view, and edit supplemental earnings for the employee. See Supplemental Earnings Overview for detailed information.

The Supplemental Earnings link is available only if your company has enabled the supplemental earnings feature.

Select column

Allows you to perform an action, such as marking entries for deletion. Click the Select check box for each row on which you want to perform the action and then click the appropriate action button (Insert, Copy, Paste, Clear, Delete) at the bottom of the page. To select every row of the Timecard Manager, click the Select box in the header row.

When any changes have been made to a row, but the changes have not yet been successfully save, a blue triangle is displayed for the row in the lower right part of the Select column.

Status column

Contains icons that indicate the processing status of each timecard entry. You can click a status icon to open a pop-up Time Pair Detail window that displays more detailed information about an entry. (This is useful if an entry has a warning or error status). The most common status icons are described below.

Supervisor and Loan Approval columns

Allow you to approve employees' time pairs. The Supervisor Approval check box is editable if the employee is a member of a security group to which you have access or if the employee has been loaned to you. The Loan Approval check box is available if the employee has been loaned to you and has charged time to a labour category for which you are responsible.

Note: If your company has chosen not to display the Supervisor Approval column, the column does not appear on the Timecard Manager page.

Only time pairs that have already been successfully processed can be approved. If a time pair has not yet been processed, or has been processed with errors, the approval check boxes are not active.

Active Row indicator

When you select a field or other item in a row, a black border is displayed around the row to indicate that something in the row has been selected.

Day and Date In columns

Indicate the day and date of record for the time pair.  To insert an additional row for a particular date, click the button. If you have set your Timecard Manager preferences to "Do not clear on insert," the new row contains a copy of all of the values of the original row (except the notes). To insert a blank row instead, change your preference to "Clear on insert" before clicking .

Main data columns

Display/accept information about the employee's time. The specific columns that appear vary depending on the employee's time-entry type, your Timecard Manager preferences, and your company's time recording policies.

Time In and Time Out columns - Display/accept clock in, lunch out, or clock out times. These columns are only visible for clocking and time-based employees. If the employee has been assigned a schedule, the scheduled in and out times are displayed in these columns in light grey text for scheduled days for which no actual times have yet been recorded.

Hours column - Displays/accepts the total hours worked (for hours-based employees) or indicates the total calculated hours for the time pair (for clocking and time-based employees). If an hours-based employee has been assigned a schedule, the scheduled hours are displayed in light grey text in the Hours column for scheduled days for which no actual hours have yet been recorded.

Note: There are only two instances in which the Hours column can be used to enter data for time-based employees: when using hours-based earnings codes (as when recording non-worked time) or when recording a 24-hour shift. (To record a 24-hour shift, enter the same time in the Time In and Time Out columns and enter "24" in the Hours column.)

Daily Totals column - Displays the total hours recorded for each pay date. The daily total is displayed on the same row as the last time pair for each pay date. Alternate shading is used between pay dates to help you distinguish between different pay dates.

Notes:
The following rules apply to the Daily Totals column:

- For processed time-pairs, the amounts in the column are based on the calculated Hours column, which reflects any lunches that have been deducted or paid.

- For unprocessed time pairs, the amounts in the column are based on the actual elapsed time of the time pairs. This results in an un-rounded total.

- When an in or out time is edited, the total is updated immediately. The page does not have to be saved.

- Pay dates with a missing in or out punch are displayed in red with a question mark.

- Payroll adjustments do not have a daily total.

Out Type column - Indicates whether the Time Out represents a "Lunch Punch" or a regular out punch (column is blank). For clocking or time-based employees whose companies use automatic lunch deductions, the "No Lunch" setting indicates that no deduction should be assessed to the time pair. This column is only visible for clocking and time-based employees.

Earnings Code column - Allows you to charge the employee's time to a specific earnings code (e.g., Jury Duty or Vacation) as necessary. If an employee has been assigned a default earnings code, it is displayed in this column in light grey text on any lines for which actual data has not yet been recorded.

Labor Charge columns - Allow you to charge the employee's hours to specific labour categories. The number and names of the labour charge columns will vary according to your company's usage and your Timecard Manager preferences. If an employee has been assigned default labour charge codes, they are displayed in these columns in light grey text on any lines for which actual data has not yet been recorded.

Rate Modifier column - Allows you to override or adjust the employee's pay rate. This column is displayed only if you have enabled it in your Timecard Manager preferences. To override an employee's pay rate, you must enter a valid code in this column or use the button to select one.

Shift Override column - Allows you to override or adjust the employee's calculated shift rule for a time pair. This column is displayed only if you have enabled it in your Timecard Manager preferences. To override an employee's shift rule, you must enter a valid code in this column or use the button to select one.

Edit Reason column - Displays the edit reason code associated with each time pair. Although this column will only be visible if you have enabled it in your Timecard Manager preferences, every timecard edit must be associated with an edit reason. If you have specified a default edit reason code in your user options, it will automatically be assigned to any changes you make to an employee's record (unless you manually enter another valid edit reason in this column). If you have not specified a default edit reason code in your user options, your company's default edit reason code will be used.

Note button

Appears in the far right column for each row in the Timecard Manager. Allows you to add, view, or edit notes for a row. When you click the button, the Notes window opens above the row and the row is highlighted so that you can see which row you are adding, viewing, or editing notes for. Depending on whether a note has been added and submitted, the following buttons are displayed:

Save & Calculate buttons

Validates, saves, and then processes all new, changed, and selected time pairs. A message window indicates that processing is in progress. If the entries are successfully processed, they are marked with the icon. If there is a problem with an entry when it is processed, the error icon () or warning icon () is displayed next to the entry instead. You can click the or icon to view a brief description of the problem.

A Save & Calculate button is displayed above the Timecard Manager table and one is displayed below the Timecard Manager table. Both buttons have the same functionality.

Insert button

Inserts one or more new row(s) to the timecard view. New rows that are created using the Insert button are based on rows you have selected or, if no rows are selected, on the row in which your cursor is currently located.

To insert one or more new row(s), click the check box in the Select column for each row for which you want to create a new row and then click the Insert button. A new row appears immediately under each selected row.

Note: If you have set the "Do not clear on insert" Timecard Manager preference, each new row you create with the Insert button will contain all of the same data (except for any associated notes) as the row on which the newly inserted row was based. To insert a new blank row that contains only the date of a selected row, change your preference to "Clear on insert" before using the Insert button.

Copy and Paste buttons

Allow you to copy and paste time pairs to different days or employees. See Using the Timecard Manager Editing Buttons.

Clear button

Removes data from the Time In, Time Out, Hours, Out Type, and Earnings Code fields. This is most useful if you need to correct or remove data that you have begun entering but have not yet saved.

Notes:
The Clear button does not remove data from the Day, Date In, Labor Charge, Rate Modifier, Shift Override, or Edit Reason columns and does not remove any Notes associated with the selected row or rows.

The Clear button is intended to clear records that you are editing but have not yet saved. To remove a time pair that has already been saved, use the Delete button instead.

Delete button

Marks selected rows for deletion.

Note: The icon appears in the status column of any rows you have marked for deletion. The data in such rows is displayed in red, but is not be deleted until you click the Save button. If you decide not to delete a row that has been marked for deletion, click the Select check box for the row and click the Delete button again.