To edit an existing public holiday within a public holiday program:

1. Click the Setup tab.

2. Under the Setup tab, click the Public Holidays link. The Public Holidays page displays a list of the public holiday programs defined for your company.

3. Click the name of the public holiday program that contains the public holiday you want to edit. The Public Holiday Program page opens and displays a description of the public holiday program, the option settings for the program, and a list of the specific public holidays that have been defined for the program.

   Tips:
   If the list of public holiday programs used by your company is long, use the Search Options to help you find the public holiday program that contains the public holiday you want to edit.
   
   For information about editing the public holiday program options, which apply to all public holidays within the program, see Editing a Public Holiday Program.

4. Click the button for the public holiday you want to edit. The Public Holiday Program page expands to display a Public Holiday Detail section. The Public Holiday Detail shows the settings that define when the public holiday occurs, how employees qualify for the public holiday, and how the holiday is paid.

   Tip: You may need to scroll down to view the Public Holiday Detail section.

5. If necessary, edit the description in the Public Holiday Description field. This description appears in the list of public holidays on the Public Holiday Program page and can help you determine which public holiday to select when you are viewing or editing public holidays.

   Note: If your company supports more than one language, edit the descriptions in the text box for each language as well.

6. If necessary, change the definition of the public holiday date by selecting a different method and/or changing the date settings in the Public Holiday Date section of the page. The available methods are:

   • Use fixed date - Select this method to define a public holiday that will occur only once. Use the button to select the date of the public holiday.

     Note: You can only define a fixed-date public holiday for the year that is being displayed on the Public Holiday Program page. By default, the Public Holiday Program page displays the current year. To define a fixed-date public holiday for a different year, click the in the Show public holidays for the year box, select the appropriate year, and then click the Add New Public Holiday Detail link.

   • Use fixed recurring date - Select this method to define a public holiday (such as Christmas) that occurs on the same calendar date every year. Use the drop-down menus to specify the month and date of the public holiday.

   • Use recurring date - Select this method to define a public holiday that occurs every year on a particular occurrence of a specific day of the week during a particular month. For example, in the United States, Martin Luther King Day is celebrated on the 3rd Monday of January. Use the drop-down menus to specify the occurrence (1st, 2nd, 3rd, 4th, or Last), day of the week, and month for the public holiday.

   • Use other recurring date - Select this method to define a public holiday that occurs on a particular weekday relative to a specific date. For example, in Canada, Victoria Day is celebrated on the Monday preceding May 25th. Use the drop-down menus to specify the day of week, month, and date.

7. If necessary, select or de-select the Award Public Holiday in Advance check box.

   Notes:
   If this option is selected, the public holiday is awarded (entered on employees' timecards) when it first falls in either the current or next pay period. If this option is not selected, the public holiday is not awarded until the actual day of the holiday.
   
   When a public holiday is awarded in advance, the Holiday Processor does not evaluate all of the qualification rules defined in the public holiday qualification rule assigned to the holiday. For example, any qualification rules based on employees' schedules or worked time are not evaluated. Only the probation period, which is defined relative to employees' service dates, is considered when public holidays are awarded in advance.

8. If your company uses a "special day" rate to pay employees who work on a scheduled public holiday, edit (if necessary) the settings that determine the window during which special public holiday rates should apply. The choices are:

   • Pay date - Select this method if you want any worked time pair with a pay date equivalent to the public holiday date to receive special day pay.

     Tip: For information on how your company determines the pay date for time pairs that span two calendar days, contact your payroll administrator or an ADP ezLaborManager representative.

   • Start and end time - Select this method if you want to define the exact start and end time of the window during which special day rates will apply for this public holiday. The default window is 12:00 AM to 11:59, but you can edit the start and end times. You can also extend the window to the previous or next day by selecting the Start on Previous Day and/or End on Next Day check boxes. For example, if you are defining a January 1st holiday for New Year's Day and you enter 12:00 PM in the Start Time field and 11:59 PM in the End time filed and then select the Start On Previous Day check box, any time pairs worked in the window from noon on December 31st to 11:59 PM on January 1st will be considered for special day pay.  

   Note: Special day rules are defined and maintained by ADP according to your company's policies. If you have questions about how special day pay is calculated for your company, contact an ADP ezLaborManager representative.

9. If you need change the public holiday qualification rule associated with the public holiday, click the button in the Public Holiday Qualification field and select the appropriate rule from the lookup window.

   Note: This rule specifies what conditions an employee must meet in order to be paid for the public holiday. The rules that appear in the lookup window have been created by ADP according to your company's public holiday policies. If you are unsure which rule to select, contact an ADP ezLaborManager representative.

10. If you need change the public holiday pay distribution rule associated with the holiday, click the button in the Public Holiday Pay Distribution field and select the appropriate rule from the lookup window.

    Note:  This rule specifies which labour charge categories and earnings codes public holiday pay is charged to and how many hours of public holiday pay employees receive. Public holiday pay distribution rules are created and maintained for your company by ADP. If you are unsure which rule to select, contact an ADP ezLaborManager representative.

11. If the selected public holiday pay distribution rule prorates the number of hours awarded for a public holiday or uses an average based on an employee's recent schedule to determine public holiday hours and you need to change the date on which calculation of the proration or average should begin, click the button in the Specific start date for average/prorate field select the appropriate date.

    Note: Contact an ADP ezLaborManager representative if you are uncertain whether this option applies or if you have questions about the average/prorate pay distribution method.

12. Click the Submit button.