The Award Public Holiday in Advance option affects when the Holiday Processor calculates the public holiday award and enters it on employees' timecards. Although the appropriate holiday hours are "awarded" (that is, recorded on timecards) in advance, employees do not receive actual payment until the date on which they are normally paid for the pay period that includes the public holiday.

An employee's public holiday schedule is determined by the public holiday program that is assigned to the employee's pay group. To see which public holiday program is in effect for an employee:

1. In Administrator Services, click the Administration tab.

2. Under the Timecard heading on the Maintenance sub- tab, click the Timecard Manager link.

3. If the Multiple Employee Timecard Manager opens, click the Single Employee View link on the right side of the page. (If the Timecard Manager opens for a single employee, skip this step.)

4. Click the button (next to the Find button). The Employee ID Lookup window opens. Select the employee whose public holiday program assignment you want to view.

5. After the Timecard Manager refreshes, click the button next to the employee's name. The Employee Information window opens.

6. Scroll to the Configuration section at the bottom of the window. The employee's public holiday program assignment is listed in the Public Holiday Program field. To print the contents of the Employee Information window, click the Print button at the top of the window.

Note: If you edit the public holidays in a public holiday program, remember that your changes apply to every employee in every pay group assigned to the public holiday program.

There are many factors that could cause an employee not to receive public holiday pay. Many of these are controlled by the public holiday qualification rule and the public holiday pay distribution rule, which you cannot view or edit. However, one common reason employees do not receive public holiday pay is that no service date (for example, a hire date) has been defined for the employee. Before calling an ADP ezLaborManager representative for further assistance, check to see if a hire date has been assigned to the employee. It may help to compare the employee's list of service dates to those of an employee who is being paid correctly, to determine which service date(s) need to be defined. See Entering or Editing Employees' Service Dates.

An employee's public holiday schedule is determined by the public holiday program assigned to the employee's pay group. As an administrator, you cannot assign public holiday programs to pay groups or assign employees to pay groups. If changes need to be made to either of these assignments, contact an ADP ezLaborManager representative.

Note: Changes cannot be made to an individual employee's public holiday schedule. Public holiday programs are assigned to entire pay groups.