If the ezLaborManager Time Off Requests feature is enabled for your company, employees and supervisors can use it to record and track requests for planned time off. Employees can use ezLaborManager to submit requests for planned time off. Using this feature, employees can request time off for up to 30 dates in one request. The dates of the requested time off can extend up to one year in the future, but they cannot include the date on which the request is made, and they cannot overlap existing non-worked schedules.

After an employee submits a time off request, the person designated by your company to review that employee's time off requests receives an Inbox message notifying him or her of the request. This designated "primary reviewer" is usually the requesting employee's immediate supervisor, although some companies may choose to have a single individual called a "global reviewer" review all requests made by all employees. Even in companies where supervisors fill the role of the primary reviewer, a global reviewer must be designated. This person must be an administrator user with access to all security groups. The global reviewer can view and act upon requests from any employee at any time, but is usually only called upon to do this when an employee's direct supervisor cannot or does not act on a request.

A reviewer, whether primary or global, can either approve, partially approve, or deny requests. If a request is approved, the requested non-worked hours are automatically applied to the requesting employee's schedule. If a request is partially approved, the requester must accept the partial approval before the approved portion will be applied to his or her schedule.

Any hours applied to an employee's schedule as a result of a time off request will be displayed on the Schedule at a Glance, the Group Labor tab, and the Monthly Schedule in Employee Services, and on the Supervisor Services Schedules tab, where they will be marked with a green diamond icon (). In Administrator Services, the schedules can be viewed on the Monthly Schedule accessed from the Timecard Manager. Schedules that are created automatically as a result of approved or partially approved and accepted time off requests cannot be edited from the Supervisor Services Schedules tab or the Edit Schedule pages in Supervisor Services and Administrator Services. They also cannot be overridden by other schedules or imports. If changes are necessary to a schedule created by a time off request, the request must be cancelled.

When non-worked schedules are applied to an employee's schedule as the result of an approved or partially approved time off request, the new non-worked schedules supersede any existing worked schedules. Even if the approved non-worked time overlaps only a portion of a worked schedule, the worked schedule will be entirely suppressed. If an employee is expected to work the non-overlapped portion of a regular work schedule, a worked schedule will need to be manually created for that period of time. If an approved and scheduled time off request is later cancelled, the non-worked schedules are deleted and any previously existing worked schedules are restored.

If you are the designated primary reviewer for employees you supervise, or for your whole company, you will receive an automated message in your Inbox each time one of your employees creates or cancels a request and each time you approve, partially approve, or deny a request. You will also receive a message when a requester, a reviewer, or any supervisor or administrator with the appropriate security group access cancels a time off request. Depending upon your company's configuration and your own Inbox preferences, you may receive these time off request messages by e-mail as well as in your Inbox. (For more information about Inbox messages, see Viewing Automated Messages.) Requesters also receive Inbox messages each time the status of their requests change.

Because supervisors usually fill the role of primary supervisor, all time off request reviewing tasks can be performed in either Supervisor Services and Administrator Services. For instructions on managing employee time off requests from Supervisor Services, see Managing Employee Time Off Requests (Supervisors). The following topics provide instructions for managing time off requests from Administrator Services:

• Reviewing an Employee's Time Off Request

• cancelling an Employee's Time Off Request

• Viewing Employee Time Off Requests

Notes: The Time Off Requests feature must be enabled and configured by an ADP ezLaborManager representative before time off requests can be created. It is possible to configure the feature so that only the members of specific pay groups can use it and so that requested time off can only be charged to certain non-worked earnings codes (such as Vacation).

Although time off requests are initiated from Employee Services, they can be initiated by supervisors and administrators, as well as by employees who are not supervisors or administrators. The terms "employee" and "requester" are used to refer to an individual of any user type who creates a time off request from Employee Services. For information on how to create, edit, and view time off requests in Employee Services, and how to respond to partially approved requests, see Requesting Time Off Overview (Employee).