If you can view but not edit an employee's supplemental earnings transaction, the transaction may be in a pay period that has already been closed. You can only edit employee supplemental earnings transactions that fall in the current or next pay periods.

There are three possible reasons why an employee cannot edit a supplemental earnings entry:

• Your company may be set up so that once a supervisor (or loan supervisor) has approved a supplemental earnings entry, the entry is locked and the employee will not be able to make any further changes to it. If your company is configured this way, employees can only edit entries that have not yet been approved by their supervisor (or loan supervisor).

• Employees may have supplemental earnings records (such as bonuses) that they did not enter in ezLaborManager. These supplemental earnings are awarded to the employee the employer and entered by an administrator or manager. Employees cannot edit or delete these supplemental earnings records.

• Only supplemental earnings entries that fall within the current or next pay period can be edited.

To troubleshoot, place your mouse pointer over the icon to view an informational message. A common message is "Edit Reason - value is invalid." If you see this message, click the button (upper right corner) and select a default edit reason code, then return to the Supplemental Earnings page and click Submit again.

Note: The default edit reason you have specified will be recorded in the edit audit trail for any supplemental earnings transaction you create or edit for your employees.  

The Supplemental Earnings Summary only appears if an employee has earned or reported supplemental earnings during the period for which the Payroll Summary is being displayed. If you know that your employee has reported or been awarded supplemental earnings that are not being displayed, make sure the date range used to display the Payroll Summary includes the dates for which the supplemental earnings were recorded.

Gross Receipts are displayed in this section because they are not included in employees' gross payroll totals. Your employer collects gross receipts data for informational and reporting purposes only. If employees have other supplemental earnings that are included in gross payroll, those earnings are displayed in the Supplemental Earnings considered part of Gross Payroll section of the Supplemental Earnings Summary.

Tips are included in gross payroll totals for accounting and tax reporting purposes.

The supplemental earnings figures you enter will always be displayed on the Supplemental Earnings page with four digits following the decimal point, even if you are only allowed to enter two digits after the decimal place. This is done so that the Amount column will be easy to read, even if you enter a figure that uses more or fewer decimal places.

Your company has elected to prevent supervisors from viewing employees' rates of pay (and therefore, their payroll totals). Supplemental earnings, however, are usually not based upon an employee's rate of pay and can thus be displayed without revealing information your company wished to keep confidential.

If you do not see the supervisor Approval column on the Supplemental Earnings page, your company does not require you to approve your employees' supplemental earnings or time pairs.