You can enter and edit basic employee information for employees who belong to security groups to which you have access.

Important: Depending upon how your system is configured, certain fields may not display or be editable because they are maintained in the system of record (e.g., payroll or human resource application).

  1. In Administrator Services, click the Administration tab then select the Maintenance subtab.

  2. Under the Employee heading on the Maintenance page, click the Employee Positions (or Employees) link.

  3. On the Employee Positions page, click the Select button (next to the Find button) to open the Employee ID Lookup window. Then select the employee whose data you want to edit.

  4. You can edit the following basic employee information. However, all fields displaying a red arrow (Required Field) are required fields and cannot be left blank.

Salutation

Select the appropriate title from the list.

Qualification Suffix

Select the appropriate suffix from the list.

First Name

Employee first name is a required field.

Middle Name

Enter the employee's middle name if required.

Last Name

Employee last name is a required field.

Preferred Name

Enter the employee's preferred name if required (employee's name is Elizabeth but prefers to be called Betty).

Payroll Name

Verify or enter the correct payroll name. Your payroll application uses this ID to identify the employee.

Unique National Identifier

Click the Change link next to the Unique National Identifier field, select the appropriate type of identifier, enter and confirm the identifier value, then click Done. This field is required for some companies.

If an identifier has already been entered for the employee, a US Social Security Number (SSN), US Individual Tax Identifier Number (ITIN), US Employer Identification Number (EIN), or ADP Generated Identifier will be displayed. If an employee has applied for, but not yet received, a US SSN, select US Social Security Number (SSN) and click the Applied For check box. The system will generate a temporary unique identifier for the employee. If the employee does not have a US Social Security Number, a US Individual Tax Identifier Number, or a US Employer Identification Number and has not applied for a Social Security Number, select ADP Generated Identifier. The system will generate an identifier for the employee.

Note: Depending upon how your system is configured, this field may be labelled Tax ID.

User ID

The employee's user ID is automatically carried over from you payroll processing program. You can change it if necessary.

Login Status

Select the appropriate status from the list.

Administrator

Is this employee an Administrator? If yes, click the checkbox.

Report Group

Click the Select button to select the appropriate group from the Report Group Lookup table.

Access Role

Select the appropriate role from the list.

Culture

Click the Select button to select the appropriate culture from the list.

  1. When you have completed all your edits, click the Submit button.

If you need to enter or edit additional employee information, select one of the following topics:

Under Access Details:

Under Employee Position: