Click the Setup tab.
Under the Setup tab, click the Employee Positions (or Employees) link.
On the right side of the page, select Add New Employee from the Actions drop down list.
In the Employee ID field, enter the employee's ID. This is a required field.
Tip:
A red arrow (
) next to a
field indicates you are required to enter data in that field. If two
or more fields each have an orange arrow (
) next
to them, you must enter information in at least one of the fields.
Fields with no arrow are optional.
In the First Name and Last Name fields, enter the employee's first and last names. These are required fields.
Click the Change link next to the Unique National Identifier field, select the appropriate type of identifier, enter and confirm the identifier value, and click Done. This field is required for some companies.
Notes:
If an employee has applied for, but not yet received, a US Social Security
Number, select US Social Security
Number (SSN) and click the Applied
For check box. The system will generate a temporary unique
identifier for the employee.
If the employee does not have a US Social Security Number, a US Individual
Tax Identifier Number, or a US Employer Identification Number and
has not applied for a Social Security Number, select ADP
Generated Identifier. The application will generate an identifier
for the employee.
In the Access Role field,
click the 
button and then
select the appropriate access role. This is
a required field.
If the employee reports to
a supervisor, click the
button next to the Supervisor field, and then select the employee's
supervisor.
Click the
button next to the Pay Group field to open the Pay Group Lookup window,
and then select the appropriate pay group. This is a required field.
Notes:
The Pay Group Lookup window displays all of your company's active pay
groups. If desired, you can also view your company's inactive pay
groups. An inactive pay group is one that has no active employees
assigned to it. (This type of pay group is often the result of a set
of employees being moved to a different pay cycle.) As an administrator,
you cannot change an inactive pay group's status to active. You can
only view your company's inactive pay groups for informational purposes.
To view your company's inactive pay groups, select the Include
Inactive Pay Groups check box in the Pay Group Lookup window,
and then click the 
button.
Each inactive pay group will NOT have a check mark in the Active column.
In the Badge field, enter the employee's badge number. The badge number will automatically be zero filled to nine digits when you click Submit.
Notes:
This field is required only if the employee is a clocking employee.
However, you can enter a badge number, if needed, even if the employee
is not a clocking employee.
If the employee's payroll information should be transferred to your payroll processing system when payroll is run, select Transfer to Payroll.
Note: In most cases, you should select this check box. However, if an employee was terminated and given their final paycheck on the last day of employment, then you should clear this check box so that the employee is not paid again when regular payroll is processed.
Click the
button next to the Payroll Company Code field, and then select the
appropriate payroll company code.
In the Payroll ID field, enter the ID that your payroll processing program uses to identify the employee.
To specify the employee’s
default or home labor categories, click the
button next to a labor charge category (for example, Department) and
then select the appropriate value from the corresponding lookup window.
Repeat this step as necessary for other labor
charge categories.
Click the
button next to the TimeZone field and
select the employee's default time zone. This is
a required field.
Click the Submit button.
