Adding a New Timeclock

As an administrator, you can add new timeclock definitions to ezLaborManager to identify the timeclocks used by your company. After a timeclock definition (referred to in ezLaborManager simply as a "timeclock") has been added, you can assign specific employees to use that timeclock.

Notes: To perform the procedure below, an ADP ezLaborManager representative must have enabled and configured hosted timeclock support for your company.

This procedure describes how to add a timeclock definition within ezLaborManager. It does not cover how to set up a new physical timeclock or the data collection software required for timeclocks to communicate with ezLaborManager. For more information about these tasks, contact your ADP ezLaborManager representative.

If you want to add a new timeclock definition that is very similar to (and/or should have the same employees assigned to it as) an existing timeclock definition, you can copy the existing timeclock definition instead of creating a new definition from scratch. For instructions, see Copying an Existing Timeclock.

Starting Point: Administrator Services > Administration > Setup > Hosted Timeclock Configuration

To add a timeclock, complete the following steps:

  1. Click the plus sign and then click New Timeclock for Model ADP 4500 – Hosted.

  2. In the ID field, enter a unique name for the timeclock (for example, BuildingAFirstFloor). This name must be 25 or fewer characters in length and cannot contain special characters.

  3. In the Description field, enter a brief description to help identify the timeclock (for example, Building A First Floor Double Doors). This description must be 100 or fewer characters in length and cannot contain special characters.

  4. In the Timeclock Profile field, select the appropriate profile.

  5. Click to select the Disable Device Communication check box if you don’t want the timeclock to communicate with the hosting center.

  6. In the Default Labor Charge Values section, select the labor charge values that will be available for use by your employees at the timeclock.

Note: The number of labor charge fields you can assign is limited to six.

  1. In the Relay section, do one of the following:

If You Want to Add

Then

Bell Schedule

  1. Click Bell Schedule.

  2. Click the plus sign.

  3. In the Ring Start Time field, select the start time.

  4. In the Ring Duration field, select the number of seconds the bell will ring.

  5. In the Days of Week field, click to select each day the bell will ring.

  6. Click to select the Enable Warning Bell check box if you want the warning bell to ring prior to the actual bell schedule.

  7. Click OK.

Gate Access

  1. Click Gate Access.

  2. In the Gate Open Duration field, select the number of seconds the gate will be open.  The duration must be between 1and 25 seconds.

  3. In the Gate PassBack Duration field, select the number of minutes that that an employee can repunch without the second entry being designated as an actual punch. The setting must be between 1and 255 minutes.

  4. Click to select the Save Punch to Timecard check box to record the employee punch once employee is validated and the gate is open.

Note: The checkbox is selected as the default. If the checkbox is not selected, the employee punch will not be recorded even if the employee is validated and the gate is open.

  1. Click the plus sign to add a new gate schedule.

  2. Click to select the Enabled check box to enable to gate schedule and download it to the timeclock.

  3. In the Start Time field, select the time when the gate schedule will start.

  4. In the End Time field, select the time when the gate schedule will end.

  5. In the Days of Week field, click to select each day the gate schedule will be in effect. At least one day must be selected.

  6. In the Gate field, click Open or Locked. If the gate is locked, no access is permitted to your employees.

  7. Click OK.

Notes: If your company has purchased a separate relay for the timeclock, the timeclock can be configured to open an entry door at the timeclock location as a punch is made. Gate access schedules can be created to control access for designated periods of time.

A gate schedule is not required.

Employee schedule restrictions take priority over gate restrictions.

Conflicting schedules cannot be created, even if one of the schedules is disabled.

  1. Click the Submit button to save the new timeclock definition.

  2. The Timeclock Setup page displays. This page contains setup instructions for your timeclock. Click the Print button in the upper-right corner of the page to print the instructions and take them with you to the timeclock.

  3. Click Cancel and then click Cancel again.

 

 

 

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