As an administrator, you can view the Timeclock Groups page, which displays the names and descriptions of all of the timeclock groups defined for your company. From the Timeclock Groups page, you can create a new timeclock group or open the Timeclock Group page for any defined timeclock group. The Timeclock Group page for a defined timeclock group displays the name and description of the timeclock group, the timeclocks included in the group, and a list of the employees currently assigned to the group. From this page, you can add or remove timeclocks or employee assignments for the group and the edit the timeclock group description, if necessary.

Note: In order to perform the procedure below, an ADP ezLaborManager Representative must have enabled and configured timeclock support for your company.

To view and edit a timeclock group:

1. Click the Setup tab.

2. Under the Setup tab, click the Timeclock Groups link. This opens the Timeclock Groups page, which displays a list of any already defined timeclock groups.

3. To view details about a specific timeclock group, click the name of the group in Timeclock Group column. This opens the Timeclock Group page. By default the Timeclocks tab will be selected so that you can see the timeclocks included in the group. To view the employees assigned to the group, click the Employees assigned to Timeclock Group tab.

4. If you want to modify the description of the timeclock group, edit the value in the Description field. The description must be 100 or fewer characters in length.

5. If you want to add any other timeclocks to the group, click the Timeclocks subtab (if necessary) and then click the Assign Additional Timeclocks link. This opens a Timeclock Lookup window, from which you can select additional timeclocks to assign to the group. Select the check box for the appropriate timeclocks and then click the Done button to return to the Timeclock Group page. (For more information about using lookup windows, see Using Lookup Windows ).

   Tip: Be careful not to select from the Timeclock Lookup window any timeclocks that already appear on the list of assigned timeclocks.

6. If you want to assign any other employees to the timeclock group, click the Employees assigned to Timeclock Group tab (if necessary) and then click the Assign Additional Employees link. This opens an Employee ID Lookup window, from which you can select additional employees to assign to the timeclock group. Select the check box for the appropriate employees and then click the Done button to return to the Timeclock Group page.

   Tip: Be careful not to select from the Employee ID Lookup window any employees that already appear on the list of assigned employees.

7. If you want to remove any timeclocks or employees, click the appropriate tab (Timeclocks assigned to Timeclock Group or Employees assigned to Timeclock Group) and place a check mark in the Delete box next to the timeclocks or employees to be removed. The checked items will be deleted from the timeclock group when you click the Submit button.

   Note: If you click the Assign Additional Timeclocks link or the Assign Additional Employees link after you have selected timeclocks or employees for deletion, the deletion marks will be cleared. Before clicking the Submit button, you will have to reselect the timeclocks and employees you want to delete.

8. Click the Submit button to save the edited timeclock group. The Timeclock Groups page will be redisplayed.

Tip: You can run timeclock reports to view which employees are assigned to which timeclocks, timeclock groups, and timeclock restriction groups. For instructions, see Using Timeclock Reports to View Timeclock Assignments.