Charging Hours to Different Labor Categories
If your company charges employee hours to specific labor categories (such as departments and/or jobs), ezLaborManager automatically charges your hours to your default or "home" categories (as specified by your system administrator) when you record your time. However, you may occasionally perform work outside of these home categories.
To record time in different labor categories, you must record a start time and end time for your work in each category (including your home categories) and charge each of these time pairs to the correct category.
To charge hours to different labor categories:
Click the My Information tab.
On the My Home page, click the My Timecard icon.
If the day for which you need to enter information is not displayed on the timecard, use the date selection tools to change the view to an appropriate date range.
Tips:
You can use the drop-down menu to select a predefined date range or
use the start and end date fields (or the buttons)
to define a range of dates. If you select a predefined date range,
the timecard
will refresh immediately. If you enter a start and end date manually
or using the buttons,
you must click Find to refresh
the data for the dates you have chosen.
Although you can use the date selection tools to view timecard information
for other dates, you can only enter data for dates that fall within
the current or next pay period.
If a blank row does not appear for the appropriate date, click the button on an existing row to create a new row with the same date.
Tip: You can also use the Insert button to add new rows.
In the Hours column for the appropriate day, enter the total number of hours you worked in the first labor category or combination of categories. You can record fractions of an hour by using up to two decimal places.
Use the button in the relevant columns (for example, Department and Job) to select the categories to which these hours should be charged.
Tips:
The specific labor category columns that appear on your timecard (if
any) depend upon your company's structure and ezLaborManager's
configuration.
If your company uses many different labor categories, you may need
to scroll to the right to view all of the timecard columns.
If you do not enter new codes in a labor category column, the codes
that appear by default in your timecard (if any) will be used.
If you want to include any additional information about the time you are recording, click the button on the right side of the page, enter a note in the pop-up window, and click the Done button.
Notes:
When you click the button,
the Notes window opens above the row and the row is highlighted so
that you can see which row you are adding, viewing, or editing notes
for. Depending on whether a note has already been added and saved
for a row, the following buttons are displayed:
- A
note does not exist for a row. This is also the default note icon
which is displayed before any notes have been added to a row.
- All text has been deleted
from a note window, but the page has not been saved since the text
was deleted.
- A note exists for a row and the page
has been saved since the note was added or edited.
- A note exists for a row, but the page
has not yet been saved since the note was added or edited.
To record another segment of hours on the same day that should be charged to a different combination of labor categories, click the button on the previous entry to create a new row with the same date.
Note: This creates a new row that is identical to the row on which the button was clicked. You must edit all of the data that needs to be changed on the new row.
In the Hours column, enter the total number of hours you worked in the second labor category or combination of categories. You can record fractions of an hour by using up to two decimal places.
Use the button in the relevant columns to select the categories to which these hours should be charged.
If you need to report more work segments in different labor categories, repeat the previous steps as necessary.
After you have entered information about all of your work segments, click the Save button to record your new data.
If your information meets basic validation requirements, the timecard will refresh with an "Operation Successful" message displayed near the top of the page.
Note: The timecard displays status information about each entry. See Reading Your Time Entries for information about the icons used to indicate status.