In some circumstances, your employees' timecards
may include time pairs that have unusual earnings code distributions and/or
payroll adjustments. For example, your company may have a policy of paying
an overtime rate for hours over a certain daily threshold. In this case,
a single time pair might be distributed to a "Regular" and an
"Overtime" earnings code.
From the Manager Home page, click the Timecard
Manager icon. You can also use the Group Labor page to view
payroll adjustments.
If necessary, use the employee filter
button (
)
to limit or change which employees are displayed.
If necessary, use the Date
drop-down menu to select a different time period to view.
Tip:
If you are using
the Group Labor page,
it is intended to provide a summary of recent time
pair information only, so the available Date options are limited to
Yesterday, Today, Tomorrow, Last Week, This Week, and Next Week. If
you want to view time pair information outside of this range, use
the Timecard
Manager.
Click the 
button to the left of the time pair for which you want to view distribution
information.
A Distribution page will
open and display the information described in the table below.
Earnings Code |
The earnings code or codes associated
with the time pair. |
Pay
Date |
The date of record
for an employee's time pair or payroll adjustment. In most cases,
the pay date will be the actual date the employee worked. However,
for payroll adjustments, the pay date will usually be the date
on which the adjustment was entered. Since payroll adjustments
are made to correct errors in previous pay periods that are already
closed, the pay date usually does not correspond to the date for
which the employee is actually being paid.
Note:
The pay date does not necessarily correspond to the exact day
the employee will receive payment. In most cases, the employee
will be paid for a time pair or adjustment at the end of the pay
period that contains the pay date associated with the time pair
or adjustment. |
Adjusted
Transaction Date |
The date
of the event that caused the need for the payroll adjustment being
viewed (for example, the date for which the employee was
underpaid or the employee’s time pair was not recorded). The adjusted
transaction date will usually be in the previous pay period or
an even earlier pay period, since errors in the current and next
pay periods can usually be corrected in the Timecard Manager before
payroll is run and thus would not require an adjustment.
Note:
This column only applies to payroll adjustment records. |
Hours |
The total
number of hours distributed to each earnings code. |
Redistributed Hours (optional feature) |
The total
number of redistributed hours. This optional feature allows you
to initially approve an employee’s worked overtime hours, then
take the hours back if the employee does not meet the minimum
hours required for the work week. This ensures that an employee
works his or her complete schedule during the week and is a measure
to reduce overtime pay. |
Final Hours (optional feature) |
The total
number of redistributed hours subtracted from the hours column. |
Pay
Rate |
The rate
of pay the employee receives for each earnings code.
Note:
This column will only be visible if your company allows supervisors to view employee
rates. |
Dollars |
The monetary
total the employee earned, based on the hours and pay rates for
the earnings codes.
Note:
This column will only be visible if your company allows supervisors to view employee
rates. |
Separate
Check Request |
The method
by which a payroll adjustment is to be paid. If a check mark appears
in this column, a separate check will be generated for the payroll
adjustment. If the column is blank, the payroll adjustment will
be made to the employee's regular paycheck.
Note:
This column only applies to payroll adjustment records. |
