Moving a Pay Cycle to the Next Pay Period

Before you move a pay cycle to the next pay period, be sure that you have completed the following tasks:

Run Prepare for Payroll and correct any errors that are found.
Create any needed payroll and timecard reports.
Create a payroll export file and import the file to your payroll application (EasyPayNet users only).
Call in your payroll data (Teledata users only)
When you receive your paychecks from ADP, verify that the payroll information is correct.

When you have completed these tasks, you can move the pay cycle to the next period in ezLaborManager. This process checks the pay cycle again for errors. If no errors are found, you are prompted to confirm that you have received and verified your payroll.

To move a pay cycle to the next pay period:

In Administrator Services, click the Administration tab.
Under the Payroll heading on the Maintenance subtab, click the Move to Next Pay Period link. The Move to Next Pay Period page opens, which lists all pay cycles that you have access to in your company. For each pay cycle, the following information is displayed:

Status	The pay cycle's current status (Open or Locked). You can click Open or Locked to change the status.
Current Period	The start and end dates of the current pay period.
Next Period End	The end date of the next pay period.
Frequency	The pay cycle's frequency (weekly, bi-weekly, monthly, etc.).
Notifications Options	The status of the notification feature (enabled or disabled) for the pay cycle. Click the options link to change the setting..

Click the Start Move link for the pay cycle you want to move to the next pay period.
If any errors are found, click the Prepare for Payroll link in the error message to return to the Maintenance tab. You can then click the Prepare for Payroll link to begin checking the pay cycle for errors. See Prepare for Payroll for detailed information about each type of exception.
When the process reaches the confirmation page, verify that the displayed dates for the Current pay period are correct and that you are finished with them.
Select the following check box: All timecard data has either been verified for the current pay period or has been exported to the payroll system.

Note: The Move to Next Period button does not become available until you select this check box.

Click the Move to Next Period button. You then return to the Move to Next Pay Period page, where the pay cycle's status is Move Pending and the Start Move button is grayed out (unavailable) for the pay cycle.
Click the Refresh button every few moments until the status changes from Move Pending to Open. When the status is Open, the pay cycle has been successfully moved to the next pay period and the process is complete.

Note: If the pay cycle status changes to Move Failed, an error has prevented the pay period from being moved successfully. The pay period remains locked and can only be edited by users with special pay cycle access. Contact your ADP ezLaborManager representative for assistance.