If your company tracks employee hours that are recorded or distributed to certain earnings codes, your ADP Time & Attendance Representative has configured accumulators to collect this data.

One of the most common uses for accumulators is to determine whether employees qualify for certain accruals. For example, if your company awards an extra day of PTO to employees after they have worked the equivalent of 3 years, including vacation and holiday time, your Implementation Specialist must set up an accumulator that tracks the total number of days (or hours) distributed to the earnings codes VAC, REG, and HOL. An accrual called 3YR PTO can then be created to automatically award 1 day of PTO to an employee when his/her accumulator's balance reaches 780 days (3 years, assuming 52 weeks and 5 days per work week). Multiple accumulators can be defined to track different types of hours or days.

As a practitioner, you can view accumulator balances for employees who are assigned to security groups to which you have access. You can also make adjustments to accumulator balances, as necessary.

To view an employee's accumulator balance totals and transactions:

1. From the Time & Attendance menu, select Maintenance.

   Note: If the Maintenance option is not visible, make sure that you have selected Practitioner in the Role Selector.

2. Under the Employee heading on the Maintenance page, click the Employee Accrual Balances link.

3. On the Employee Accumulator Balances page, click the button (next to the Find button). The Employee ID Lookup window opens. Select the employee whose accumulator balances you want to view. The Employee Accumulator Balances page refreshes and displays the accumulator type (hours or days) and the balance for each accumulator for which the employee has, or has ever had, a balance other than zero.

4. If you want to view more detailed information about an accumulator balance, click the accumulator name on the Employee Accumulator Balances page. The Employee Accumulator Balance Detail page opens and displays the accumulator type (hours or days) and year-to-date and total historical balances (grouped by transaction type) for the selected accumulator. For a description of the fields on this page, see the Employee Accumulator Balance Detail Page.

5. To view details about the individual transactions that contributed to an accumulator balance, click a balance amount. The Employee Accumulator Balance Transactions page opens and displays the transaction history related to the balance you clicked. For a description of the information displayed about each transaction, see Employee Accumulator Balance Transactions Page.

   Notes:
   When your first open the Employee Accumulator Balance Transactions page, it is filtered to display data only for the specific balance you clicked on the Employee Accumulator Balance Detail page. For example, if you click an amount in the All column, all of the historical transactions for the selected transaction type are displayed. Clicking an amount in the Year to Date column displays only the transactions of the selected type that occurred in the current year. Clicking the balance in the All column of the Total Hours Balance (or Total Monetary Balance) row displays all historical transactions, of all transaction types, for the accumulator you are viewing.

6. To change which types of transactions are displayed on the Employee Accumulator Balance Transactions page, click the drop-down arrow () in the Specify Type field, and then select a different transaction type. To see all transactions related to the accumulator, select All.

7. To view transactions for a different range of dates, click the drop-down arrow () in the Specify Date Range field and select a predefined date range (for example This Month) or User-Defined Date Range. If you select User-Defined Date Range, use the buttons to enter a starting and ending date, and then click Find.

Note: As a practitioner, you can adjust employees' accumulator balances as necessary.