As a practitioner, you can define base rates for employees who belong to security groups to which you have access. A base rate is a default hourly rate that is used to calculate an employee’s pay. It is called a base rate because it may be reduced, increased, multiplied, or even superseded, depending on the earnings codes and labor charge values for which pay is being calculated.

For example, the definition of the SICK earnings code might specify that sick time is paid at each employee's base rate, while the definition of the OVERTIME earnings code might specify that overtime is paid at twice the base rate. An earnings code definition can also specify that if hours worked in that earnings code are charged to specific labor category combinations, an employee's base rate should be adjusted according to rates defined in a wage rate program.

Note: Many factors affect when and how base rates are applied. See Configuring When Rates Are Used for more information.

To define or edit an employee's base rate:

1. From the Time & Attendance menu, select Maintenance.

   Note: If the Maintenance option is not visible, make sure that you have selected Practitioner in the Role Selector.

2. Under the Employee heading on the Maintenance page, click the Employee Positions (or Employees) link.

3. Click the button (next to the Find button). The Employee ID Lookup window opens. Select the employee whose base rates you want to define or edit.

4. Expand the Employee Positions section then click the Base Rates link

5. If one or more base rates have already been assigned to the employee, you can edit the existing base rates:

   • To change the effective date for a particular base rate, click the button in the Effective Date column, and then select a new date from the Calendar lookup window.

   • To change the monetary amount to be paid per hour for a particular rate definition, delete the value in the Rate Amount column and enter a new monetary amount. Use only numbers and a decimal point. Do not enter monetary symbols.

   • To delete a base rate, select the check box in the Delete column next to a rate and click the Submit button.

6. To enter a new base rate, click the Add additional Rates link near the bottom of the page.

7. On the Rate Definition Lookup page that opens, select a rate by clicking a Rate ID. The lookup page closes and the rate is added to the list of the employee’s rates on the Base Rates page.

   Note: The Rate IDs listed in the Rate Definition Lookup window are defined by your ADP Time & Attendance Representative at the time your system is configured. Many companies use only the BASE rate definition, but it is possible to create and use more than one base rate definition. If more than one Rate ID appears on the Rate Definition Lookup page, click the check box for each ID for which you want to assign rates to the selected employee, and then click Done. Then perform steps 8 and 9 for each rate you selected.

8. In the Effective Date column, click the button, and then select from the Calendar lookup window the date on which you want the new rate to become effective.

9. In the Rate Amount column, enter the monetary amount to be paid per hour for the rate. Use only numbers and a decimal point. Do not enter monetary symbols.

10. Click the Submit button.

Notes:
Only one rate is in effect at a time for each rate definition (for example, BASE). You can schedule changes in a rate by creating additional rates with the same rate ID and different amounts and effective dates. If multiple rates have been defined with the same rate ID, the effective rate is the one with the latest effective date that has already passed. This effective base rate expires if and when the effective date of another base rate with the same rate ID is reached.

For example, if you create a rate with the rate ID BASE, a rate amount of $10.00, and an effective date of January 1, 2008 and another rate with the rate ID BASE, a rate amount of $15.00, and an effective date of January 1, 2009, the $10.00 rate will be in effect from January 1, 2008 through December 31, 2008. The $15.00 rate will be in effect from January 1, 2009 until a rate with the rate ID BASE and a later effective date is defined and the effective date of that rate is reached.