As a practitioner, you can define or edit employee job rates for employees who belong to security groups to which you have access. An employee job rate defines a pay rate to be applied to work that the employee charges to a specific department and job.

Notes:
Defining an employee job rate allows you to define a rate that applies only to the specific employee when he/she charges hours to a specific department and job. If you want to define a rate to be paid to any employee who works a particular job, assign a global job rate to the specific job value instead.

You can also use the more flexible and powerful wage rate program feature to associate rates with certain jobs or with more complex labor charge value combinations. The wage rate feature allows you to increase, reduce, or multiply any employee's base rate or use an entirely different flat rate when work is charged to specified combinations of labor charge values. A wage rate program can be assigned at the employee or pay group level.

To define or edit an employee rate to be paid when the employee charges time to a specific department and job combination:

1. From the Time & Attendance menu, select Maintenance.

   Note: If the Maintenance option is not visible, make sure that you have selected Practitioner in the Role Selector.

2. Under the Employee heading on the Maintenance page, click the Employee Positions (or Employees) link.

3. Click the button (next to the Find button). The Employee ID Lookup window opens. Select the employee for whom you want to define, edit, or delete job rates. The Employees page refreshes and displays information about the selected employee. The Main menu item is automatically selected in the left-hand menu.

4. Expand the Employee Positions section, then click the Job menu item on the left side of the page.

5. If job rates have already been created for the employee, you can edit the existing job rates:

   • To change the effective date for a job rate, click the button in the Effective Date column, and then select a new date from the Calendar lookup window.

   • To change the department for which the rate is to be paid, click the button in the Department column, and then select a new department from the Department Lookup window.

   • To change the job for which the rate is to be paid, click the button in the Job column, and then select a new job from the Job Lookup window.

   • To change the monetary amount to be paid per hour, delete the value in the Rate Amount column and enter a new monetary amount. Use only numbers and a decimal point. Do not use monetary symbols.

   • To delete a job rate, select the check box in the Delete column for the rate, and then click the Submit button.

6. If no blank row exists and you want to create a new job rate for the employee, click the Add additional Job Rates link. A new row is added in the Job Rates section.

7. To create a new job rate, click the button in the Effective Date column of a blank row, and then select the date on which you want the job rate to become effective.

8. In the Department column, click the button, and then select from the Department Lookup window the department for which you want the rate to be paid.

9. In the Job column, click the button, and then select from the Job Lookup window the job for which you want the rate to be paid.

   Note: Both a department and a job must be specified. The job rate is applied only to time pairs that are charged to both the selected department and the selected job.

10. In the Rate Amount column, enter the hourly rate the employee is to be paid for the department/job combination you have specified. Use numbers and a decimal point only. Do not use monetary symbols.

11. Click the Submit button.

Notes:
The Department and Job columns may have different names depending on the labor charge fields that have been set up for your company.

Only one employee job rate can be in effect at a time for each department/job combination, but you can schedule changes in the job rate for that combination by creating additional rates using the same department and job values but different rates and effective dates. The employee job rate in effect for a particular department/job combination is always the rate with the latest effective date that has already passed. An effective job rate expires when the effective date of the next scheduled job rate for the same combination is reached.

Employee job rates are only used for earnings codes that are configured to use job rates (rather than employee rates, wage rates, or earnings code rates). These settings are determined when your earnings codes are set up, usually by your ADP Time & Attendance Representative. For more information, see Configuring When Rates Are Used.