For most companies, the Time & Attendance module
is configured to automatically approve for payroll all time pairs and
payroll adjustments. If your company is configured this way, you cannot
manually perform payroll approvals, you cannot reverse the automatic approval
of a payroll record, and you do not need to read this Help topic.
Note: This
topic concerns payroll approval
of time pairs and adjustments. Even if your company is configured for
automatic payroll-level approval, supervisors and loan supervisors may
still be required to approve timecard records before payroll can be processed.
For information, see Managing Timecard Approvals.
Some companies configure the Time & Attendance module
to require practitioner-level
approval when employee hours are distributed to certain earnings codes.
For instance, your company may require that overtime hours be approved
by a payroll practitioner.
If your company is configured this way, you may be required to manually
approve for payroll some time pairs or payroll adjustments. Time pairs
and adjustments that require manual approval appear in the Timecard Detail
tab of the Payroll Adjustment window with the check boxes in the Approve
for Payroll column active and editable. If manual approval is not required,
the check boxes are grayed out.
If your company allows manual payroll approval of
payroll records, you can change the approval status of records for employees
who are assigned to security groups to which you have access:
From the Time & Attendance menu, select Maintenance.
Note:
If the Maintenance option is not visible, make sure that you have
selected Practitioner in the
Role Selector.
Under the Payroll
heading on the Maintenance page,
click the Payroll Adjustment/Unapproval
link.
On the Payroll Adjustment/Unapproval
page, click the 
button
(next to the Find button). The
opens. Select the employee whose payroll records you want to approve
or unapprove.
Click the Timecard
Detail tab.
From the Date Selection drop-down
menu, select Current Pay Period
or Next Pay Period. The Timecard
Detail tab displays all time pairs and payroll adjustments that have
pay dates that fall within the pay period you select.
Note:
You can only change an approval status in the current or next pay
period.
Select the check box in the
Approve for Payroll column to approve a time pair or adjustment. Remove
the check from the box to unapprove a time pair or adjustment. If
the check box is unavailable, the time pair cannot be unapproved.
Click the Submit
button.