As a practitioner, you can change an employee's status to terminated. This is necessary when an employee leaves your company (for either voluntary or involuntary reasons). To terminate an employee, he/she must belong to a security group to which you have access.

Notes:
In the Time & Attendance module the words "terminated" and "termination" are applied to all employees who leave a company, regardless of whether they leave voluntarily or involuntarily.

When you terminate an employee, do NOT change the employee's pay group. Changing the pay group can cause a variety of problems, including the employee never being terminated, the employee receiving incorrect pay, the client receiving an incorrect "exceeded license" warning, and other possible issues.

To terminate an employee:

1. From the Time & Attendance menu, select Maintenance.

   Note: If the Maintenance option is not visible, make sure that you have selected Practitioner in the Role Selector.

2. Under the Employee heading on the Maintenance page, click the Employee Positions (or Employees) link.

3. Click the button (next to the Find button). The Employee ID Lookup windows opens. Select the employee you want to terminate.

4. Expand the Employee Positions section, then click the General menu item on the left side of the page.

5. Under the Status section, select the Employee Scheduled for Termination option.

6. Click the button next to the Termination Code field.

7. On the Termination Code Lookup page, select the appropriate termination reason code.

8. In the Termination Date field, click the button.

9. From the calendar, select the date when the employee stopped working for the company or will stop working for the company. You can select a date in the past or the future. To select a different month or year, click the month or year drop-down menus in the calendar lookup window.

10. Click the Submit button.

    Notes:
    The employee continues to appear with your active employees until payroll is run for the pay period containing the employee's termination date (which you entered in step 10 above) and the pay period is moved forward. After the appropriate pay period is closed, you can view the employee on the Terminated Employee Positions page instead of the Employees page. The employee also no longer appears in your normal list of employees throughout the application.
    
    Until the pay period containing the scheduled termination date is closed, the employee's manager can continue to view the employee's record. After the pay period is closed, the employee's status changes to "terminated" and only practitioners can view the employee.