As a practitioner, you can assign user access to security groups. When you assign access to a security group, you are only giving the user access to those groups for supervisory or administrative purposes. You are not making the user a member of the group. To make a user a member of a security group, see Assigning Employees to Security Groups. Managers should be assigned access to all security groups for the employees they manage. Practitioners who perform end-of-period operations should be assigned access to a special company-wide security group.

To configure a user's security group access:

  1. From the Time & Attendance menu, select Maintenance.

    Note: If the Maintenance option is not visible, make sure that you have selected Practitioner in the Role Selector.

  2. Under the Employee heading on the Maintenance page, click the Employee Positions (or Employees) link.

  3. On the Employee Positions (or Employees) page, click the Select button (next to the Find button) to open the Employee ID Lookup window. Then select the employee you want to assign user access.

  4. Select the Access Details bar, and then click the User Security section. All security groups to which the user currently has access are listed. If no security groups have been assigned yet, the list is blank.

  5. If you want to remove the user’s access to a listed security group, select the check box in the Delete column for each security group you want to delete, and then click the Submit button.

  6. To assign the user access to security groups, click the Add additional Security Groups link. The Security Group Lookup window opens.

  7. Select the check box next to each security group to which you want the user to have access, and then click the Done button. If the user needs to have access to all employees in the company (to perform end-of-period operations, for example), select the EL-ALL security group.

  8. In the Start Date column for each security group that you selected, the current date is automatically entered in the Start Date field. This date indicates when the user will begin having access to the employees in the security groups. To change this date, click the Select Date button next to the Start Date field for each security group and then select a different date.

    Note: If needed, you can also enter a date on which you want the user to stop having access to a security group. To do this, click the Select Date button next to the End Date field and then select a date. If you want the user to have access to a security group indefinitely, do not enter a date in the End Date field.

  9. Click the Submit button.

    Note: To view a complete list of security groups to which the user can access in the Time & Attendance module, click the View Employee - User Security Group Assignments link on the right side of the page.