The following provides important information about
the Actual vs. Scheduled Hours report.
[Not Specified] label — In the Worked / Non-Worked version
of the report, a [Not Specified]
label is displayed in the Earnings Code column in some instances.
This label refers to hours for which no earnings code was entered
for a time pair. This label usually refers to regular time or overtime
hours.
Schedule Data — You can only view schedule data
in the Actual vs. Scheduled Hours Report that was entered after the
report was implemented with ezLaborManager v11.15. Any schedule data
that was in your company's database prior to ezLaborManager v11.15
is not displayed in the report.
Time Pair Errors Label — In some instances, a Time Pair
Errors label is displayed to the right of a value in the Variance
column. This label indicates that an employee’s time pair has an error
on it (such as a missing in or out punch). If this label is displayed,
you must go into the Timecard Manager and correct all time pairs that
contain errors.
”r;Scheduled Hours (rounded)” Column
— All versions
of the Actual vs. Scheduled Hours report include a Scheduled
Hours (rounded) column. If your company rounds employees’ actual
time, all scheduled hours in the report are also rounded to prevent
an incorrect variance between actual and scheduled hours in the report.
For
example, if an employee is scheduled to work 8:00 A.M. to 5:15 P.M. and
the employee clocks in at 8:00 A.M. and clocks out at 5:15 P.M., then
the Time & Attendance module
rounds the ”r;actual” out time to 5:18 P.M. When the report is generated,
the scheduled time is also rounded up to 5:18 P.M. This prevents an incorrect
variance due to the difference caused by the rounding of actual hours.
(This example assumes a company is rounding
up to 6-minute intervals.) Also note that the scheduled hours in
the report may not match those displayed on the schedule pages or in the
Daily Schedule Report. Neither of these areas of the application use rounding.
Report Headings — You can include optional headings
in the Employee Detail report and the Employee Summary report. For
the Employee Detail report, you can select a maximum of six headings.
For the Employee Summary report, you can select a maximum of 3 headings.
The headings that can be selected include last name, first name, company
code, and other options. You cannot
select any headings for the Worked/Non-Worked Summary report.
Filters in the Report — When you generate the Actual
vs. Scheduled Hours Report, you can include one or more filters to
narrow the information that is returned. The
most common type of filter used with this report is the Variance filter.
This filter allows you to include only those records that have a difference
between the actual and scheduled hours. You can specify a value for
the variance and then select whether you want to view records that
are equal to, greater than, greater than or equal to, less than, or
less than or equal to the specified value. The Variance filter and
any other available filter can be added to the report by clicking
the Edit Report button (
) in the list of Administrator
Reports or Supervisor Reports.
Multiple Versions in a Single Report
— If your company
uses a version of the Actual vs. Scheduled Hours Report that includes
more than one of the three versions of the report, and the report
also includes a variance filter, the report applies the variance to
the lowest level of detail. The other versions of the report are then
based on this lowest level. The hierarchy of detail level for the
report (from lowest to highest) is: Employee Detail, Employee Summary,
and Worked/Non-Worked Time. (Note that company must request that a
version of the report includes multiple versions in a single report.)
For
example, suppose you create an Actual vs. Scheduled Hours Report
that includes all three versions of the report and a filter is set to
include only variances greater than nine hours. In this case, the Employee
Detail version only includes data that has a variance greater than nine
hours. The Employee Summary and Worked/Non-Worked Time versions are then
based only on the data included from the Employee Detail version.