If you have configured a personalized report using the Define at Runtime option for specifying the time frame for which data should be collected, the Enter Date Range and Run Report page opens each time you preview or generate the report. From this page, you can also select the employee status types that will be included in the report.

To specify a time frame and employee status types for a report:

  1. When the Enter Date Range and Run Report page opens, click the Select Date button next to the From Date field and select the earliest date for which data should be collected for the report. You can also enter a date directly in the field using the following format: MM/DD/YYYY.

  2. Click the Select Date button next to the To Date field and select the last date for which data should be collected for the report. You can also enter a date directly in the field using the following format: MM/DD/YYYY.

  3. Under the Employee Status section, select the employee status types that you want included in the report.

    Notes:
    The Employee Status section allows you to select the employees who are included in a report based on their current employment status. You can select one of the following options:

    - All current employees: This is the default setting for all reports. This setting includes employees with a current status of Active, Inactive, and Scheduled for Termination. Only employees who currently have one of these status types are included in the report. (Note that employees are considered current even when they have a status of Inactive or Scheduled for Termination.)

    - All employees:     This setting includes all employees in your company, regardless of employment status.

    - Include only employees who are:     This setting allows you to individually select one or more status types. Only employees who currently have the status types that you select are included in the report. The available status types are Active, Inactive, Scheduled for Termination, and Terminated.

    If you generate a report using the All current employees setting and you select a time frame in the past, employees who currently have a status of Terminated will not be included in the report, even if their status was Active during the selected time frame. In order to include employees who are now terminated but were active during the selected time frame, you must select either the All employees setting or the Include only employees who are setting with at least the Terminated check box selected.

  4. Click the Submit button. The page then closes and the report is displayed.