Note: Attendance exception tracking is an optional feature. If your company does not use attendance tracking, the information on this page will not apply to you.

Some companies elect to monitor attendance patterns by tracking certain attendance events. If your company has enabled the attendance tracking feature, specific types of attendance deviations (for example, sick time, late arrivals, early departures, or absences) will be recorded as attendance exceptions in the Time & Attendance module. Some companies also assign infraction levels (such as warnings, probation, etc.) when certain attendance exception thresholds are reached. You can view information about your employees' attendance exceptions and infraction levels and record corrective actions when necessary.

To view an employee's attendance exception history and current infraction level:

1. From the Time & Attendance menu, select My Employees, then click the Attendance tab.

   Note: If the My Employees option is not visible, make sure that you have selected Manager in the Role Selector.

2. Click the button (next to the Find button). The Employee ID Lookup window opens. Select the employee whose attendance exception history you want to view.

3. If a menu is not visible in the left pane of the Attendance Notification History section, click the button.

4. Click Attendance Exceptions.

   Notes:
   A summary of the employee's recent attendance exceptions by tracking code will be displayed. The tracking codes and the default time period for this display are based on your company's policies. If your company assigns points to attendance exceptions, the Points column will indicate the employee's point total for each tracking code and his or her current total point balance. (If your company has chosen not to display points for the employee, the Points column does not appear on the page.) The Number of Records column indicates the number of transactions for each tracking code.
   
   Your company may enforce an attendance policy that assigns infraction levels when certain attendance patterns or point totals are recorded. If your company has an infraction procedure, the employee's current infraction level (even if it is "None") will be displayed.

5. To view only exceptions with a specific tracking code, click in the Tracking Code field and select the appropriate tracking code. The page will refresh immediately.

6. To view exceptions for a time period other than the default, use the date selection tools to specify a new date range.

   • To filter the attendance exception list using a predefined time period, click in the Specify Date Range field and select All, Current Pay Period, Next Pay Period, or Previous Pay Period. The Attendance Exception page will refresh immediately to show information for the newly selected period.

   • To view information about a specific range of recent attendance exceptions leading up to the current day:

   • 1. Click in the Specify Date Range field and select Last x Selection of.

     2. In the next field, click and select the units (Days, Weeks, or Months) for the range you will define.

     3. In the next field, enter the number of days, weeks, or months you want the attendance exception history to go back.

     4. Click Find. The Attendance Exceptions page will refresh to display data only for the specified time period.

   • To view information for a time period with a specific starting and ending date:

   • 1. Click in the Specify Date Range field and select User Defined Date Range.

     2. In the Specify Date Range text boxes, enter the starting and ending date of the time period for which you want to view the employee's exceptions, or use the buttons to select the starting and ending date.

     3. Click Find. The Attendance Exceptions page will refresh to display data only for the specified time period.

Note: You can open the Attendance Exception Detail Page to see specific information about individual attendance exceptions. To view more details about each of the transactions in a tracking category, click anywhere in the row for that tracking code. To view detailed information about all of the transactions displayed on the attendance exceptions list, click anywhere in the Total row.