Your company may require that all supplemental earnings transactions be approved by a manager before payroll can be processed. If your company supports supplemental earnings and requires manager approvals, the Time & Attendance module generates a supplemental earnings exception for each unapproved supplemental earning transaction.

Note: If your company does not require the approval of supplemental earnings, you will not receive any exceptions for supplemental earnings.

To view and approve supplemental earnings transactions requiring your approval:

1. From the Time & Attendance menu, select Home.

   Note: If the Home option is not visible, make sure that you have selected Manager in the Role Selector.

2. In the header of the Exceptions By Employee section, click the View By Type link.

3. Select the Current or Next pay period option.

4. On the Exceptions By Type page, click Supplemental Earnings Supervisor Approval Required.

   Note: If an employee that you do not normally supervise has charged supplemental earnings to a labor category for which you are responsible, a Supplemental Earnings Loan Supervisor Required link will appear in the list of exceptions. Click this link to open the Supplemental Earnings Loan Supervisor Approval Required page and continue with the steps below to approve the supplemental earnings for the borrowed employee.

5. Review each entry and check the Approve box for each entry that you want to approve.

   Tip: To view an employee's timecard, including payroll and supplemental earnings summary information, click the button. If you need to edit a supplemental earnings record, click the date of the record, which will open the Supplemental Earnings page.

6. Click the Submit button to save your approvals.

Notes:
The procedure given above is the easiest way to quickly view and approve all of the supplemental earnings transactions that need approval. You can also approve supplemental earnings transactions by navigating to the Supplemental Earnings pagefrom the Exception By Type page, the Group Labor page, or the single employee view of the Timecard Manager. However, the Supplemental Earnings page only displays records for one employee at a time, so it cannot be used to quickly approve all of your employees' supplemental earnings.

Your company may be set up so that once a manager (or loan manager) has approved a supplemental earnings entry, the entry is locked and the employee cannot make any further changes to it. If your company is configured this way, employees can only edit entries that have not yet been approved by their manager (or loan manager). If your company is not configured this way, employees will be able to edit supplemental earnings entries after manager approval has occurred.

If you edit a supplemental earnings entry, any approvals (manager or employee) are removed from the entry and you and/or the employee will have to approve the entry again. If you have questions about editing employees' supplemental earnings entries, contact your ADP Time & Attendance Representative.