You can use the Single Employee Timecard Manager to edit employee time pairs for any day that falls in the current or next pay period. To edit a time pair for one of your employees:

  1. Navigate to a Single Employee Timecard Manager page that displays the time pair you need to edit.

  2. Locate the row for the time pair you want to edit and edit the values in the Time In, Time Out, Out Type, Hours, Earnings Code, Labor Category, Rate Modifier, and Shift Override columns as necessary.

    Tip: Some of these columns may not be visible, depending upon your Timecard Manager Preferences and the employee's time-entry type (time-based or hours-based). For information about each of these fields, see The Single Employee Timecard Manager.

  3. If you want to specify an edit reason code that is different from your default edit reason code, enter a valid code in the Edit Reason column, or use the Select button to select a code.

    Notes:
    If you have set a default edit reason code in your user options, it will automatically be displayed in the Edit Reason column. If you have not set a default edit reason code in your user options, your company's default edit reason code will be displayed in the Edit Reason column.

    The Edit Reason column will only be visible if you have enabled it in your Timecard Manager Preferences.

    An edit reason is required for every change you make to an employee's timecard, even if the Edit Reason column is not visible.

  4. If you want to include any additional information about the edits you have made, click the Note button on the right side of the page for the appropriate row, enter a note in the pop-up window, and click the Done button.

  5. If you want to delete one or more entire rows, click the check box in the Select column of the appropriate row or rows and then click the Delete button.

    Note: Clicking the Delete button will mark the selected row or rows for deletion. The Delete icon appears in the status column of any rows you have marked for deletion. The data in such rows is displayed in red, but is not deleted until you click the Save button. If you decide not to delete a row that has been marked for deletion, click the Select check box for the row and click the Delete button again.

  6. If you need to edit other time pairs that are displayed in the current Timecard Manager, repeat steps 2-6 as necessary.

  7. After you have made all of your edits, click the Save button to save the edits, or click the Save & Calculate button to save the edits and initiate immediate processing of all of the employee's unprocessed time pairs and edits.

    Tips:
    Using the Save & Calculate button allows you to check whether the new edits will generate errors during processing. After you click Save & Calculate, the processor will take a few minutes to run, and then the Timecard Manager will be displayed again, showing the status for each time pair. See Single Employee Timecard Manager for a description of the time pair status icons.

    If you have marked one or more rows for deletion, a confirmation box will appear asking you to verify that you want to complete the deletion. Click     OK if you are certain that you want to delete the marked data.

Note: Any edits you make will not be saved until you click Save or Save & Calculate. Each edit you do submit will be recorded in an edit audit trail. If you edit an employee's timecard after you or the employee has approved it, the manager and employee approvals will be removed and both you and the employee will have to approve the timecard again.