Insert button

Inserts one or more new row(s) in the timecard being viewed. New rows that are created using the Insert button are based on rows you have selected or, if no rows are selected, on the row in which your cursor is currently located.

To insert one or more new row(s), click the check box in the Select column for each row for which you want to create a new row and then click the Insert button. A new row will appear immediately under each selected row.

Note: If you have set the "Do not clear on insert" Timecard Manager preference, each new row you create with the Insert button will contain all of the same data (except for any associated notes) as the row on which the newly inserted row was based. To insert a new blank row that contains only the date of a selected row, change your preference to "Clear on insert" before using the Insert button.

Copy button

Copies data from one or more selected Timecard Manager rows to a clipboard, from which it can be pasted into new rows for different employees or different days.

To copy Timecard Manager rows to the clipboard, click the check box in the Select column of the rows you want to copy and then click the Copy button. The copied row or rows will be placed on a clipboard that will be minimized. To view the clipboard contents, maximize the newly created browser window containing the clipboard.

Notes:
You can only copy Timecard Manager rows from the current or next pay period. You cannot copy data from historical or locked pay periods.

Data copied to the clipboard will remain on the clipboard until you perform another copy or close the browser window displaying the clipboard. If the clipboard is maximized but you do not want to view it, be careful to minimize rather than close it. If you close the clipboard window, the copied data will be cleared.

The clipboard is not cleared when you perform a paste function, so you can paste copied data multiple times.

Notes are not included in copied data.

Paste button

Pastes data that has been copied to the clipboard into one or more new rows. This allows you to apply the same time pair to different employees and/or dates. When you perform a paste operation, the Time & Attendance module inserts a new row for each row of copied data and then copies the data from the clipboard into the new row or rows.

To paste timecard data that has been saved to the clipboard, click the check box in the Select column for each date (Single Employee View) or employee (Multiple Employee View) for which you want create new records containing the copied data, and then click the Paste button. A new row containing the copied data will be inserted below each selected row. (If multiple timecard records were copied to the clipboard, multiple records will be added for each employee or date selected for the paste.)

Notes:
The paste function always creates a new row into which the copied data is pasted. You cannot paste copied data over data in an existing row.

The paste function only fills in the editable fields of the Timecard Manager. You must click Save or Save & Calculate to save the newly pasted data.
You can only paste copied data into new rows in the same Timecard Manager View (Single or Multiple). If you copy a row from the Multiple Employee View, for example, you cannot paste it into a Single Employee Timecard Manager page.

Clear button

Removes data from the Time In, Time Out, Hours, Out Type, and Earnings Code fields. This is most useful if you need to correct or remove data that you have begun entering but have not yet saved.

Notes:
The Clear button does not remove data from the Day, Date, Labor Charge, Rate Modifier, Shift Override, or Edit Reason columns and does not remove any Notes associated with the selected row or rows.

The Clear button is intended to clear records that you are editing but have not yet saved. To remove a time pair that has already been submitted, use the Delete button instead.

Delete button

Marks selected rows for deletion.

Note: The icon will appear in the status column of any rows you have marked for deletion and the data in the rows will be displayed in red, but they will not be deleted until you click the Save button. If you decide not to delete a row that has been marked for deletion, click the select check box for the row and click Delete.