Employee ID

This is a required field, Although this employee already has an Employee ID for another position, a new ID must be entered to identify the employee with this new position. Typically, the ID is a combination of the company code and file number.

Pay Class

This is a required field. Click the button next to the Pay Class field then select the appropriate pay classAn employee’s pay class (group) assignment determines the employee’s pay cycle and time-entry type, as well as the time calculation program, holiday program, benefit program, attendance program, time generation program, and wage rate program used by the Time & Attendance module when calculating the employee’s time and accruals. .

Badge

If required by your company, you can add a badge number.The badge number appears on an employee’s badge. When a clocking employee uses the badge to clock out at a timeclock, the badge number identifies the employee to the clocking system. The badge number can be a maximum of 15 characters. The characters can be any combination of numbers, uppercase letters, and lowercase letters.

Shift Rule

Click the button next to the Shift Rule field then select the appropriate employee shift rule.A shift rule determines the days and times of an employee's normal shift or shifts and is generally defined only for employees who earn different pay for working certain shifts.

Transfer to Payroll

If necessary, check or uncheck the Transfer to Payroll box. In most cases, this box should be checked so that the employee's pay data totals are transferred to payroll. However, if an employee was terminated and given a final paycheck on the last day of employment, then you should uncheck this box so that the employee is not paid again when regular payroll is processed.

Payroll Company Code

Click the button next to the Payroll Company Code field then select the appropriate payroll company code.The payroll company code identifies your payroll records to your payroll processing program. The appropriate codes are created by your ADP representative when your company is initially set up. You can only choose from the codes that appear on the Company Code Lookup page.

File Number

Enter a new file number. Your payroll processing program uses this number to identify the employee.

Note: Depending upon how your system is configured, this field may be labeled Payroll ID.

Labor Charge Fields

If necessary, enter the employee's default labor charge categories.Labor charge categories are used to charge an employee's time to specific cost categories.  To do this, click the next to each labor charge field then select the appropriate labor charge value.

Is Supervisor?

This box should only be checked if the employee is a manager.

Supervisor

If the employee reports to a manager, click the button next to the Supervisor field then select the appropriate supervisor.

Status

Select the appropriate status from the list:

• Employee is Active

• Employee is Inactive

• Employee Scheduled for Termination

Wage Rates

Wage Rate Program: If the employee's wage rate program needs to be added, click the button next to the Wage Rate Program field, then select the appropriate wage rate program.A wage rate program adjusts an employee’s pay rate for time pairs that are assigned to specific labor charge category combinations. If you do not enter a wage rate in this field, the application uses the wage rate program defined in the employee's pay class.

Overide Pay Class: If you want to prevent the application from ever using the wage rate program defined in the employee's pay class, select the Override Pay Class check box. This check box is available only if you make a valid entry in the Wage Rate Program field.