The presence of a lookup button () next to a field indicates that the value entered for that field must be taken from a predefined list of available choices. If you type a value directly into one of these fields and click the Submit button, the Time & Attendance module compares your entry to the list of defined values for that field. If the value you entered does not match an acceptable choice, you receive an error message. An easy way to ensure the validity of your entry is to use the lookup feature. Use one of the following two ways to make a selection wherever you see :

1. Start typing a word into the box. Auto-suggest will display values based on what you are typing.

2. Click to open a pop-up window that displays all of the available values for the field.

   Notes:
   By default, the list is sorted alphabetically by last name in Employee ID Lookup windows and User ID Lookup windows. You can click the First Name or Employee ID / User ID column to sort by those headings.
   
   If the list of available values is long, the entries may be divided into several pages. Use the Scroll To buttons to browse through this list. To search for a specific name in the list, start typing in the for box. Auto-suggest will display values based on what you are typing.

Once you have determined which value you want to enter, click the item in the list. The value is automatically entered in the field.

Tip: If you need to change the value you entered using a single-selection lookup screen, simply repeat the selection process to select a different value. When you click a new choice, it will overwrite the value previously selected.

Some Time & Attendance module fields allow you to enter one or more values from a predefined list of available choices. These fields will have an add button ( ) next to them, which opens a specialized lookup window that allows you to use check boxes to select multiple items.

Unlike single-selection lookup windows, which apply your selections as soon as you click on them, the multiple-selection lookup window requires you to click Done to close the lookup window and enter your selected items into the form field. The basic procedure for using multiple-selection lookup windows is:

1. Click . A lookup window appears on top of the form you were viewing. The lookup window contains a list of acceptable values for the field for which you are making a selection.

   Tip: If you have already submitted selections for the field, the previously selected items will appear checked when you open the multiple-selection lookup window. You can remove one or more of these items by clicking the corresponding check box(es). Alternatively, you can select (in the text box on the form) the item(s) to be removed and then click .

2. Click the check boxes next to the values you want to select.

   Tips:
   You can use the check box in the header row to select or deselect all of the items listed on the displayed page. This can be a useful time-saving trick even if you do not need to select all of the items. If you want to select most (but not all) of the available choices on a particular page, click the check box in the header to select all the options and then click the boxes for the items you want to exclude.
   
   To clear (that is, to deselect) a checked item, simply click its box again.
   
   If the list of available values is long, the entries may be divided into several pages. A legend in the form Page X of Y will be displayed near the top and bottom of the window to indicate which page you are on and how many total pages exist. You can use the <Previous and Next> links that also appear in these areas to browse through the consecutive pages in the list, or you can click one of the numbered page links to go directly to a specific page. Only ten page number links can be displayed. If more than ten pages exist in a list, the page numbers will "roll" as you move forward and backward through the list.

3. Click Done. The lookup window closes and the selected items are entered into the corresponding field on the form.

   Tips:
   If the lookup window has multiple pages of data, you do not have to click Done for each page. Simply make your selections on each page and then click Done. (If you close the lookup window without clicking Done, your selections will not be saved onto the form. You will also have to click Submit on the form to save all of your work.)
   
   You can add values to a field for which you have already made selections. Simply click  again and repeat the preceding instructions. The check boxes for the items you chose previously will already be selected. You can add new selections or click on an already selected item to deselect it.