If your company has enabled the Supplemental Earnings feature, you can review and edit supplemental earnings transactions for the employees you supervise. If your company also supports employee loan, you can also view supplemental earnings transactions for any borrowed employees who have charged supplemental earnings to a labor category for which you are responsible, although you will only be able to edit transactions that have been charged to your areas of responsibility.

To review and edit employee supplemental earnings transactions:

1. From the Time & Attendance menu, select Timecards then click the Timecard Manager link.

   Note: If the Timecards option is not visible, make sure that you have selected Manager in the Role Selector.

2. Click the Supplemental Earnings link to open the Supplemental Earnings page.

   Tip: A Supplemental Earnings link also appears on the Timecard Manager (single employee view only). If the Supplemental Earnings link is not visible, your company may not support supplemental earnings. Check with your system administrator.

3. Depending upon how your system is configured, an employee may have more than one Employee ID. Use the employee filter (), navigation ( and ), and/or lookup () buttons to select the employee whose information you want to view.

4. Use the date selection tools to specify the time period for which you want to view supplemental earnings information.

   Tip: If you select User-Defined Date Range, you must enter a start date and an end date (either manually or by using the buttons) and then click the Find button to refresh the page using the new date information.

5. Review the displayed supplemental earnings transactions and make any necessary changes.

   Notes:
   You can only edit transactions that fall within the current or next pay period. If you are viewing transactions for a borrowed employee, you can only edit transactions that are charged to labor categories for which you are responsible.
   
   When you edit a supplemental earnings entry, any approvals (manager or employee) are removed from the entry and you and/or the employee will have to approve the entry again.
   
   Your company may be set up so that once a manager (or loan manager) has approved a supplemental earnings entry, the entry is locked and the employee will not be able to make any further changes to it. If your company is configured this way, employees can only edit entries that have not yet been approved by their manager (or loan manager). If your company is not configured this way, employees will be able to edit supplemental earnings entries after manager approval has occurred.
   
   If you have questions about editing employees' supplemental earnings entries, contact your ADP Time & Attendance Representative.

6. Click Submit to save your changes (if any).

   Tip: To view and edit supplemental earnings information for another employee for the same time period, use the employee selection tools to select the new employee. The date selection will be maintained as you select other employees.

Notes:
Any supplemental earnings transaction you create for your employees will be recorded in the edit audit trail with your user ID and default edit reason code. If you have not specified a default reason code in your user options, your company's default edit reason code will automatically be used in the edit audit trail. The reason code allows a person viewing the edit audit trail to know why an edit was made. If you do not want to use your company's default edit reason code, you can select a different edit reason code in your user options.

You can view the edit audit trail for any supplemental earnings entry by clicking on the appropriate row of the Supplemental Earnings page.

After you submit a supplemental earnings record, the Time & Attendance module performs any calculations required to figure the total amount for the record and displays the result in the Final Amount column. For example, if you enter 100 miles and your company policy provides compensation of $.37 per mile, the Final Amount column will display $37.00 after you click the Submit button.