All edits to employee timecard information are tracked using an edit audit system. This system ensures that an edit reason is associated with every change that occurs. If you are concerned about changes that have been made to an employee record, you may need to view the edit audit history.

To view the edit audit history for an employee timecard:

1. From the Time & Attendance menu, select My Employees. The Timecard tab opens.

   Note: If the My Employees option is not visible, make sure that you have selected Manager in the Role Selector.

2. Click the button (next to the Find button). The Employee ID Lookup window opens. Select the employee whose timecard you want to view.

3. If necessary, use the Date Selection tools to change which pay period is displayed.

   • To view the employee's timecard for the current pay period, click and select Current Pay Period. The timecard information will refresh immediately.

   • To view the employee's timecard for the next pay period, click and select Next Pay Period. The timecard information will refresh immediately.

   • To view the employee's timecard for the previous pay period, click and select Previous Pay Period. The timecard information will refresh immediately.

   • To view the employee's timecard for the pay period that includes the current day, click and select Today.

   • To view a past timecard, click and select Other Pay Period (Enter Date). Then click and select from the pop-up window the start date of the appropriate pay period. The timecard will refresh when you select a date from the list. (You can also enter a date manually and then click Find to refresh the timecard.)

   Notes:
   The Timecard always displays information for a complete pay period. If you select Today or enter a specific date in the date selection fields, the Timecard will display information for the entire pay period that includes the date you have selected.
   
   The Date Selection for the Timecard defaults to "Today" each time you log in to the Time & Attendance module. If you change the date selection, it will be maintained until you change it again or log out.

4. In the header of the Timecard page, click the View Edit Audit History link. The Time Pair Edit Audit screen opens and displays a list of all of the edits related to time pairs in the selected pay period.

5. To view more detailed information about any edit, click the Date of Change column for the transaction. The Time Pair Edit Audit page will expand to show an Edit Audit Detail section that includes more information about the selected transaction, including the action that was taken, the reason for the modification, the date the modification occurred, the user who made the modification, and the specific values that were changed.

Notes:
The procedure described above produces an edit audit history for a specific pay period. You can also view the edit audit history for a specific time pair. To do this, open a Time Pair Details window by clicking the time pair's status icon in the Timecard Manager. Then click the Edit Audit History link in the header of the Time Pair Detail window.

You can define a default edit reason code on the Options page that will be assigned to all of the manual changes you make to employee records (unless you specify a different reason code at the time of the change). If you do not define a default edit reason code on the Options page or specify a different reason code at the time of the change, your company's default edit reason code will automatically be assigned to edits you make to employee records. However, some partially automated actions (such as resolving exceptions using suggested solutions) will be assigned a system reason code.