If your company requires employees to approve their timecards, you can view a list of your employees who need to approve their timecards for the current pay period. If the employees' e-mail addresses have been entered into the application, you can use the Time & Attendance module to send a reminder to the employees to approve their timecards.

To view a list of employees with unapproved timecards and send a reminder e-mail to them:

  1. From the Time & Attendance menu, select Home.

    Note: If the Home option is not visible, make sure that you have selected Manager in the Role Selector.

  2. In the Employees with Unapproved Timecards section, click the Employees in Current Pay Period link.

  3. Click the Timecard button to view an employee's Timecard at a Glance, Payroll Summary and Supplemental Earnings Summary (if applicable) for the pay period.

  4. Click the Timecard Approval History button to view a history of the employee's approval and unapproval actions for the current pay period timecard.

  5. Click the check box in the E-mail column for each employee to whom you want to send a standard timecard approval reminder message.

    Note: The e-mail check box will only be available for those employees for whom a practitioner has entered an address into the database. If no e-mail address is available, the No E-mail Address icon will appear in the E-mail column. To remind these employees to approve their timecards, you must contact them directly.

  6. Click the E-mail button to send the e-mail reminder to the selected employees.

Notes:
An employee's timecard approval will be cleared any time data associated with the timecard (other than notes and manager approvals) is changed or deleted. If an employee's timecard is edited by you or the employee after it has been approved, the employee will have to approve the timecard again. You (the manager) will also have to approve the timecard again.

Missing employee timecard approvals do not generate exceptions that prevent payroll from being run, but your payroll administrator may choose not to run the payroll until all approvals have been submitted.