Some employees are automatically assigned user access to ezLaborManager as part of an import. Use the instructions below to manually assign user access to employees.

Note: An employee must already exist in the ezLaborManager database before you can assign user access to the employee. For instructions, see Adding Employees to ezLaborManager.

To assign user access to an employee:

1. Click the Setup tab.

2. Under the Setup tab, click the Users link.

3. Under the page, click the Employee Positions (or Employees) link.

4. On the Employee Positions page, click the button (next to the Find button) to open the Employee ID Lookup window. Then select the employee you want to assign user access.

5. Click the button next to the Report Group field, and then select the user's report group.The report group specifies which ezLaborManager reports the user is able to view. Depending on the user's access level, reports can be viewed for attendance, accruals, timecards, and other items. Although you must specify a report group for every user, only supervisors and administrators have access to the report feature. This is a required field.

6. If the user should have administrator rights, click the button next to the Access Role field, and then select the appropriate access role.The access role specifies which areas of the application the user can access and the tasks the user can perform. For example, the ADMIN access role allows the user to access practitionersAdministrator Services. This is an optional field.

   Note: An access role only needs to be defined for administrator users. For supervisors, access to Supervisor Services and supervisory functions is enabled when you click the Is Supervisor box in the employee record. Do not assign a user role to users who should not have access to Administrator Services .

7. In the Enter New Password field, enter a user passwordThe password is a unique code that the employee uses with the user ID to log on to ezLaborManager. The password can be a maximum of 25 characters and can be any combination of numbers, uppercase letters, and lowercase letters. The password is case sensitive. . This is a required field.

8. In the Confirm Password field, re-enter the password. This is a required field.

9. From the Culture drop-down menu, select the language in which ezLaborManager will be displayed to the user. This is a required field.

10. If you have assigned the user an Administrator role and you also want the user to have additional capabilities, select the Administrator check box. For a list of the additional capabilities, click the icon next to the Administrator check box.

    Note: If you select the Administrator check box, you must also select a user role in the User Role field above.

11. Click the Submit button.

After you click the Submit button, you can enter additional information in the user's profile. See the following help topics to learn how to:

• Change basic user information

• Change an active user's status to inactive

• Re-Activate inactive users

• Configure a user’s security group access

• Configure supervisor users to emulate other supervisors

• Configure a user's access to locked pay cycles

• Change a user's password

• Delete a user's access