From the Time & Attendance menu, select Maintenance.
Note: If the Maintenance option is not visible, make sure that you have selected Practitioner in the Role Selector.
Under the Employee heading on the Maintenance page, click the Employee Accrual Balances link.
On the Employee Accrual Balances
page, click the 
button
(next to the Find button). The Employee ID Lookup window
opens. Select the employee for whom you want to record an adjustment.
The Employee Accrual Balances page refreshes and displays the accrual
type (hours or monetary) and the balance for each accrual for which
the employee has, or has ever had, a balance other than zero.
If the specific accrual for which you want to record an adjustment is not listed on the Employee Accrual Balances page, click the Add New button, and then select the accrual from the Accrual Definition Lookup window. The lookup window closes and the accrual is added to the Employee Accrual Balances page.
Note: The Accrual Definition Lookup window lists only accruals that are assigned to the employee's pay group and that have not yet been added to the Employee Accrual Balances view for the selected employee.
On the Employee Accrual Balances page, click the accrual for which you want to record an adjustment. The Employee Accrual Balance Detail page opens.
Click the Adjust button.
In the Adjustment Type field of the Adjust pop-up window, select from the drop-down menu the type of adjustment you want to create. The options are:
Adjustment - Generic adjustment category appropriate for most manual adjustments for both hours-type and monetary-type accruals.
Cash Out - Used to reduce an employee's balance for an hours-type accrual when the employee has accepted cash in lieu of the accrual hours. Using this option only reduces the accrual balance. It does not create a payroll adjustment and a corresponding increase in the employee's exported gross payroll. To create a cash out adjustment that is reflected on the timecard and exported to payroll, use the Cash Out button instead of the Adjust button.
Purchase - Used to increase an employee's balance for an hours-type accrual when the employee has paid cash or accepted a deduction in his/her pay in exchange for receiving more accrual hours. Using this option only increases the accrual balance. It does not create a payroll adjustment and a corresponding reduction in the employee's exported gross payroll. To create a purchase adjustment that is reflected on the timecard and exported to payroll, use the Purchase button instead of the Adjust button.
Adjust Last Award Date - Used to change the period for which the Accruals Processor generates automatic awards. Each time the Accrual Processor runs, it calculates earned accruals from the last award date forward. Usually, the last award date is the date the processor last ran. You can use this option to change which date is considered the "last award date," which affects the time period for which the Accruals Processor calculates accruals the next time it runs.
If you selected Adjust Last
Award Date, click the 
button,
select the date you want to be marked as the last award date, and
then click the Submit button.
This completes your adjustment. You can skip the rest of this procedure.
If you selected an adjustment type other than Adjust Last Award Date, enter the amount of the adjustment in the Amount field.
Note: A label appears to the right of the Amount field to indicate whether the amount represents an hours or a monetary total. This is determined by the definition of the accrual for which you are creating an adjustment. Typically, cash out and purchase adjustments are not made for monetary-type accruals.
In the Transaction Date field,
click the button, and then
select the date for which the adjustment is being recorded. This field
is required and defaults to the current date. Typically, this is the
date on which an error, a cash out transaction, or a purchase transaction
occurred.
In the Notes field, enter a short explanation for why the adjustment is being made. For example, if you were to give an employee 8 extra hours of vacation time for good job performance, you might enter "Additional 8 hours of vacation given for exceeding performance objectives." This is an optional field.
Click the Submit button. The pop-up window closes and the Employee Accrual Balance Detail page is displayed, with the balances in the Adjusted row reflecting the adjustment you just saved.