If your company has implemented the Time & Attendance module's attendance tracking and infraction features, employees will be assessed points for certain types of attendance exceptions. In some circumstances, you may want to excuse an attendance exception so that any points associated with the exception are not assessed. An attendance exception that has been excused still appears in an employee's exception history, but no attendance points are assessed to the employee for the excused exception. If your company has chosen not to display points for an employee, attendance points do not appear in the Time & Attendance module.

To excuse attendance exceptions:

1. From the Time & Attendance menu, select Maintenance.

   Note: If the Maintenance option is not visible, make sure that you have selected Practitioner in the Role Selector.

2. Under the Employee heading, click the Attendance Exceptions link.

3. On the Employees page, click the button (next to the Find button). The Employee ID Lookup window opens. Select the employee whose e-mail addresses you want to enter, edit, or delete.

   Notes:
   A summary of the employee's recent attendance exceptions and corrective actions by tracking code is displayed. The tracking codes and the default time period for this display are defined by your ADP Time & Attendance Representative based on your company's policies. If your company assigns points to attendance exceptions and corrective actions, the Points column indicates the employee's point total for each tracking code and his or her current total point balance. (If your company has chosen not to display points for the employee, the Points column does not appear on the page.) The Number of Records column indicates the number of transactions for each tracking code.
   
   Your company may enforce an attendance policy that assigns infraction levels when certain attendance patterns or point totals are recorded. If your company has an infraction procedure, the employee's current infraction level (even if it is "None") will be displayed in the upper right corner of the Attendance Exceptions page.

4. In the Specify Date Range field, click and select Current Pay Period. The page will refresh immediately.

   Note: Only attendance exceptions in the current pay period can be excused using this procedure. If you want to excuse (or unexcuse) an attendance exception from a past pay period, you must edit the attendance exception.

5. Click the Total row in the list of exceptions by tracking code. An Attendance Exception Detail page opens and displays information about all of the employee's attendance exceptions in the current pay period.

6. Click the check box in the Excused column for each exception you want to excuse.

7. Click the Submit button.

Notes:
If you need to reverse an excuse, repeat the same procedure. Clicking a checked Excused box will remove the check mark. (Remember to click Submit to save your changes.)

The attendance point totals on the Attendance Exceptions page will not be changed immediately when you change the excused status of an employee's attendance exceptions. The point totals will be updated when the attendance processor runs. Contact your ADP Time & Attendance Representative for information about the attendance processor schedule.