Note: Attendance exception tracking is an optional feature. If your company does not use attendance tracking, the information on this page does not apply to you.

Some companies elect to monitor attendance patterns by tracking certain attendance events. If your company has enabled the attendance tracking feature, specific types of attendance deviations (for example, sick time, late arrivals, early departures, or absences) are automatically recorded as attendance exceptions. When you are using the Practitioner role, you can view information about attendance exceptions for employees who belong to security groups to which you have access. While viewing these exceptions, you can also edit attendance exceptions for past pay periods.

To view an employee's attendance exception history and edit an attendance exception (if necessary):

1. From the Time & Attendance menu, select Maintenance.

   Note: If the Maintenance option is not visible, make sure that you have selected Practitioner in the Role Selector.

2. Under the Employee heading on the Maintenance page, click the Attendance Exceptions link.

3. On the Attendance Exceptions page, click the button (next to the Find button). The Employee ID Lookup window opens. Select the employee whose attendance exception history you want to view.

   Notes:
   When the Attendance Exceptions page opens, a summary of the employee's recent attendance exceptions and corrective actions by tracking code is displayed. The tracking codes and the default time period for this display are defined by your ADP Time & Attendance Representative based on your company's policies. If your company assigns points to attendance exceptions and corrective actions, the Points column indicates the employee's point total for each tracking code and his or her current total point balance. (If your company has chosen not to display points for the employee, the Points column does not appear on the page.) The Number of Records column indicates the number of transactions for each tracking code.
   
   Your company may enforce an attendance policy that assigns infraction levels when certain attendance patterns or point totals are recorded. If your company has an infraction procedure, the employee's current infraction level (even if it is "None") will be displayed in the upper right corner of the Attendance Exceptions page.

4. To view only exceptions with a specific tracking code, click in the Tracking Code field and select the appropriate tracking code. The page will refresh immediately.

5. To view exceptions for a time period other than the default, use the date selection tools to specify a new date range.

   • To filter the attendance exception list using a predefined time period, click in the Specify Date Range field and select All, Current Pay Period, Next Pay Period, or Previous Pay Period. The Attendance Exception page refreshes immediately to show information for the newly selected period.

   • To view information about a specific range of recent attendance exceptions leading up to the current day:

   • 1. Click in the Specify Date Range field and select Last x Number Of.

     2. In the next field, click and select the units (Days, Weeks, or Months) for the range you will define.

     3. In the next field, enter the number of days, weeks, or months you want the attendance exception history to go back.

     4. Click Find. The Attendance Exceptions page will refresh to display data only for the specified time period.

   • To view information for a time period with a specific starting and ending date:

   • 1. Click in the Specify Date Range field and select User-Defined Date Range.

     2. In the Specify Date Range text boxes, enter the starting and ending date of the time period for which you want to view the employee's exceptions, or use the buttons to select the starting and ending date.

     3. Click Find. The Attendance Exceptions page will refresh to display data only for the specified time period.

6. To view more details about each of the transactions in a tracking category, click any of the links in the row for that tracking code. The Attendance Exception Detail page opens and displays detailed information about the individual attendance exceptions for that tracking code. (For more information about the exact information displayed, click here.)

   Tip: To view detailed information about all attendance exceptions for the selected employee and time period, select All in the Tracking Code field and then click anywhere in the Total row of the Attendance Exceptions page.

7. If you want to change any of the values associated with an exception, click in the Date column of the row containing the exception. The Edit Attendance Exception page opens.

   Notes:
   You can only edit attendance exceptions with dates prior to the current pay period. Such dates are displayed as links in the list of attendance exceptions. Clicking a date link opens the Edit Attendance Exception page.
   
   You cannot edit attendance exceptions that fall in the current pay period, so the date value for these exceptions do not appear as links. You can, however, excuse or unexcuse these exceptions by selecting or de-selecting the check box in the Excused column of the Attendance Exception Detail page. You can also use the button in the Notes column to add a new note or edit an existing note for an exception. After changing the excused status or adding or editing a note for an exception in the current pay period, click the Submit button.

8. On the Edit Attendance Exception page, make any necessary changes. (For a description of each field on this page, click here.) 

9. Click the Submit button.

Note: From the Edit Attendance Exception page, you can also delete an attendance exception from a past pay period.