As a practitioner, you can export time, attendance, and accrual data to a file that can be used by other applications, such as payroll processing or human resources programs.

To create and download export files:

1. From the Time & Attendance menu, select Maintenance.

   Note: If the Maintenance option is not visible, make sure that you have selected Practitioner in the Role Selector.

2. Under the Payroll heading, click the Exports link.

3. On the Exports page, click the New Export button on the right side of the page. The New Export page opens.

4. In the Description field, enter a short phrase that clearly identifies the data you are exporting. This is a required field.

5. From the Export Type drop-down menu, select the template you want to use for the exported data. This is a required field.

   Tip: Export templates have been set up for you by your ADP Time & Attendance Representative for each pay cycle in the Time & Attendance module database. You can create new templates for exporting time and attendance data or accrual data, as necessary.

6. In the User to Receive Inbox Message on Completion field, click the button. In the User Lookup window, select the user whom you want to receive the Inbox message when the export is complete. The Inbox message includes the number of records exported, the number of records skipped due to errors, and an export confirmation number. This is an optional field.

7. In the E-mail Address for Additional Notification of Completion field, enter or edit the e-mail address to which you want an e-mail message sent when the export is complete. The e-mail message includes the number of records exported, the number of records skipped due to errors, and an export confirmation number. This is an optional field.

8. Click the Submit button.

   Notes: If the export has been successfully processed, the status column will display the icon.
   
   After the export has been processed, the total number of errors (if any) that occurred during the export appears in the Errors column. Click the number in the Errors column to see detailed information for each error. If the errors are not critical to your payroll export, you can download the exported file without correcting them. If you need to correct any of the errors in the exported data, delete the export record, correct all of the errors, and then create a new export file.

9. To download a file containing the exported data, click the in the Action column. (If the exported data has been previously downloaded, click the button.) You can download the exported data as many times as necessary.

   Note: By default, generated export data is stored in the Time & Attendance module until you delete it. At any time, you can download to your local computer or network a file that contains the export data for any export you have not yet deleted.

10. In the File Download dialog box, click the Save button.

11. In the Save As dialog box, select a location for the file, and then click the Save button. Make a note of the location you select.

    Notes:
    The file format of the export file that you download depends on the template you chose for the export. If the template used the ASCII Delimited or ASCII Fixed format, the downloaded file is a single .DAT file that can be opened by your external payroll processing application.
    
    If the template used an ADP payroll format, the downloaded file may be an .EXE. file, from which you must then extract the export data (see below).

12. If your downloaded file is an .EXE file, extract the contents of the file.

    To extract the contents of an .EXE file:

    1. Double-click the .EXE. file.

    2. If an Open File dialog box opens, click the Run button. (Depending on your security settings, this dialog box may not appear.)

    3. In the WinZip Self-Extractor dialog box, click the Unzip button.

    Note: The files are extracted to the path displayed in the Unzip to folder field. Do not change this path. Your payroll processing application uses this path to access the exported data.

    4. In the confirmation dialog box, click the OK button.

    5. In the WinZip Self-Extractor dialog box, click the Close button.

       Notes:
       The total number of files that are extracted depends on the data you exported. You will have one .CSV file for each company code in the export. If you exported time punch details, you will also have a .pun file. These files can be opened by your external payroll processing application.
       
       If you are using the Time & Attendance module with French as the defined culture, you cannot export time punch details.