Note: These instructions are intended for practitioners who do not have access to the Manager role. If you have manager user rights, we recommend that you perform this task while using the Manager role. .

The Non-Work Scheduler allows you to schedule employee absences that will occur during employees' normally scheduled working hours. Scheduling non-worked time makes it easier for you to see when employees will be taking pre-arranged time off. It also allows your employees to verify that you are aware of their planned non-worked time.

The Non-Work Scheduler replaces existing schedules within a date range that you specify with schedules that have non-worked earnings codes (such as those for vacation or jury duty) assigned to them.

Note: Unscheduled days are not affected by the Non-Work Scheduler. You cannot use the Non-Work Scheduler to schedule non-worked time for employees who do not have schedules assigned for their normal working days.

To schedule non-worked time for an employee:

1. From the Time & Attendance menu, select Timecards.

   Note: If the Timecards option is not visible, make sure that you have selected Practitioner in the Role Selector.

2. If the Multiple Employee Timecard Manager opens, click the Single Employee View link near the upper right corner of the page to view the Timecard Manager for one employee. If the single employee Timecard Manager opens, skip this step.

3. On the Timecard Manager, click the button (next to the Find button). The Employee ID Lookup window opens. Select the employee for whom you want to record planned non-worked time. The Timecard Manager refreshes and displays timecard information for the selected employee.

4. Click the Schedule link above the table of timecard data. The Monthly Schedule page opens and displays in a calendar view the employee's schedule for the four-week period that begins with the week that was being viewed in the Timecard Manager.

5. Use the and buttons or the drop-down date menu to adjust the schedule view until the date or range of dates for which you want to schedule non-worked time is visible.

6. Click the button for the week (or one of the weeks) containing the dates for which you need to schedule non-worked time. The Non-Work Scheduler opens.

7. In the Start Date field, click the button and select the first regularly scheduled date on which the employee will not work.

   Tip: This field defaults to the first day of the week for which you clicked the button.

8. In the End Date field, click the button and select the last regularly scheduled date on which the employee will not work.

   Tip: This field defaults to the last day of the week for which you clicked the button.

9. In the Earnings Code field, click the button and select from the Earnings Code Lookup window the appropriate earnings code for the non-worked time.

   Tip: The earnings code you select must be a non-worked time earnings code (such as VAC or JURY).

10. Click the Submit button.

    Tip: To view the non-worked time on the employee's schedule, click the Monthly Schedule link at the bottom of the page. Any time pairs that were scheduled for the employee in the range you specified will now be displayed with the assigned non-worked time earnings code you selected.

Note: The hours of the time pair may have been altered when the non-worked earnings code was applied to the previously existing schedule. This is due to your company's lunch and time calculation rules. For example, an employee's schedule may appear as 8:00-5:00 on worked days, but as 8:00-4:00 on non-worked days. In this case, the time pair has been adjusted because no lunch period is deducted on the non-worked day.