The Non-Work Scheduler allows you to schedule employee absences that will occur during an employee's normally scheduled working hours. Scheduling non-worked time makes it easier for you to see when your employees will be taking pre-arranged time off. It also allows your employees to verify that you are aware of their planned non-worked time.

The Non-Work Scheduler replaces a single employee's existing schedules (within a date range that you specify) with schedules that are assigned to non-worked earnings codes (such as those for vacation or jury duty).

Note: Unscheduled days are not affected by the Non-Work Scheduler. If an employee has not been assigned to a schedule, you cannot use the Non-Work Scheduler to schedule non-worked time for him/her. You can, however, use the Edit Schedule page or the Daily Schedules - Edit Single page to create a schedule (or modify an existing one) and assign the schedule to the appropriate non-worked earnings code. You can use this approach to assign non-worked time to an employee who has not been assigned to a schedule, to schedule non-worked time on a day when an employee is normally not scheduled, or to assign non-worked time for only part of an employee's normally scheduled work day.

To us the Non-Work Schedule to assign non-worked time for a single employee who has been assigned to a schedule:

1. From the Time & Attendance menu, select Schedules.

   Note: If the Schedules option is not visible, make sure that you have selected Manager in the Role Selector.

2. Depending upon how your system is configured, an employee may have more than one Employee ID. If necessary, adjust the Employee Filter and Schedule Filter until the employee for whom you want to schedule non-worked time is included in the schedule grid. You may also need to use the vertical scroll bar to bring the employee into view.

3. In the employee (left) column of the schedule grid, click the button next to the employee's name. A Monthly Schedule page will open and display four weeks of the employee's scheduled worked and non-worked time.

4. If necessary, adjust the Monthly Schedule start date until the day or days for which you want to schedule non-worked time becomes visible. You cannot schedule non-worked time for dates that fall in past pay periods.

   Tips:
   By default, the Monthly Schedule displays the four-week period that begins with the earliest week that was being viewed in the schedule grid. However, unlike the grid on the Schedules page (which can start on any day of the week), the Monthly Schedule view always starts with the day of the week specified as the start day of week for your company.
   
   The and buttons move the Monthly Schedule view backwards and forwards in four-week increments. You can also change the range of dates displayed by selecting a date using the button (or by manually entering a date into the date box) and then clicking the Find button. The Monthly Schedule page will refresh and display the four-week period that begins with the week that contains the date you entered. To return to a four-week view that begins with the current week, click the button.

5. On the calendar row that contains the day on which the non-worked time will begin, click the button to open the Non-Work Scheduler page.

6. In the Start Date field, enter the first date on which the non-worked time will occur, or use the to select the start date.

   Tip: This field defaults to the first day of the week for which you clicked the button, but you can change the date if necessary.

7. In the End Date field, enter the last date on which the employee will not work, or use the to select the end date.

   Tip: This field defaults to the first day of the week for which you clicked the button, but you can change the date if necessary.

8. In the Earnings Code field, enter a valid non-worked earnings code, or use the button to select one from the Earnings Code Lookup window.

   Tip: The earnings code you select must be a non-worked time earnings code (such as VAC or JURY).

9. Click the Submit button.

10. To view the effect of your changes, click the Monthly Schedule link in the Back To area at the bottom of the page. In the Monthly Schedule calendar, any time pairs that were scheduled for the employee in the date range you specified will now be displayed with the assigned non-worked earnings code in parentheses

Note: The hours of the time pair may have been altered when the non-worked earnings code was applied to the previously existing schedule. This is due to different lunch and time calculation rules. For example, an employee's schedule may appear as 8:00-5:00 on worked days, but as 8:00-4:00 on non-worked days. The system has adjusted the time pair because no lunch period is deducted on the non-worked day.