If you have just reactivated an employee who was terminated, you may need to review and update the employee's base rates. A base rate is a default hourly rate that is used to figure an employee’s rate of pay for work charged to a specific earnings code. The definition for the earnings code might specify that the base rate is multiplied by a factor. For example, time pairs with an earnings code of OVERTIME might be paid at 1.5 times the base rate. The earnings code definition might also specify that if hours worked in that earnings code are also charged to certain labor categories, the base rate should be adjusted according to a wage rate program. For more information about which earnings codes in your company use the base rate and how, contact your payroll or system administrator.

Note: After you reactivate an employee, the menu items on the left side of the Terminated Employee page become active and you can use them to edit or update the reactivated employee's data. However, when you leave the Terminated Employee page and go to another part of the application, you cannot come back to the page to continue editing the reactivated employee's information. Instead, you must edit the data in the Employee Editor.

To update an employee's base rates from the Terminated Employee page:

1. On the Terminated Employee page, click the Base Rates menu item on the left side of the page.

2. If one or more base rates have already been assigned to the employee, you can edit the existing base rates:

   • To change the effective date for a particular base rate, click the button in the Effective Date column, and then select a new date from the Calendar lookup window.

   • To change the rate amount for a base rate, delete the value in the Rate Amount column, and then enter a new amount in the Rate Amount field.

   • To delete a base rate, select the check box in the Delete column next to a rate. The rate will be deleted when you click the Submit button in step 7 below.

3. To enter new base rates, click the Add additional Rates button.

4. On the Rate Definition Lookup page, select a rate by clicking a Rate ID. The rate is added to the list of the employee’s rates on the Base Rates page.

5. In the Effective Date column, click the button, and then select the date on which you want the rate definition to become effective.

6. In the Rate Amount column, enter the appropriate monetary rate for the new rate.

7. Click the Submit button.

Note: Only one base rate is in effect at a time, but you can schedule changes in the base rate by creating additional rates with different effective dates. The base rate in effect is always the rate with the latest effective date that has already passed. The effective base rate expires when the effective date of the next scheduled base rate is reached. For example, you may want an employee to receive a dollar-an-hour raise at the beginning of each year for the next three years. To do this, you would create 3 base rates with the effective date of January 1 for the next three years.