Note: Most employees are added to the Time & Attendance module database as part of an import. If you have the HR & Benefits module or Payroll module, employee information will be entered through those modules depending on your system of record. Use the help topics below when you need to enter or edit employee information manually (for example, if an employee is a contractor or a time-only employee).

Before you can track an employee’s time and attendance in the Time & Attendance module, you must add the employee to your Time & Attendance module database. Adding an employee is a two-step process. First, you create a new employee by entering basic data, such as first and last names and the employee ID. This creates the employee's record. After you enter the basic data, you can enter additional data, such as security group assignments, service dates, and other information.

Creating an employee record allows you to store and track time and attendance data for an employee, but it does not give the employee access to the Time & Attendance module application. To give an employee access to view or enter time and attendance data, you must also assign the employee a user ID and password.

As a practitioner, you can perform the following tasks to manually add and edit employee records:

• Add new employees

• Add new employees by copying existing employees

• Edit basic employee information

• Delete employees

• Change an employee's status

• Assign employees to security groups

• Enter or edit employees' service dates

• Enter or edit employees' base rates

• Enter or edit employees' job rates

• Enter or edit employees' e-mail addresses

• Configure an employee's phone access

• Enter or edit employees' personal information

• Configure an employee's timeclock access