The timecard displays detailed information about the time you have recorded in the Time & Attendance module, including information about the processing status of each time entry. The table below summarizes the key features of the timecard.

Note: All employees can access the timecard to view their recorded time information. Some employees (timecard employees) can also use the timecard to enter and edit information. To determine if you are a timecard employee, see Time or Hours Based Employees Overview.

 

Pay Date Range tools

Indicate the period of time for which information is currently being displayed and allow you to change the time period. You can change the view to a common predefined range (such as Previous Pay Period or Current Pay Period) using the drop-down menu selections. To view a custom date range, select User-Defined Date Range, enter a start and end date for the range (or use the Calendar Lookup buttons to select them), and then click Find.

Note: If you select a predefined range, the timecard will refresh immediately when you make the selection. If you enter a custom date range, you must click Find to update the information.

Employee Approval link

Indicates employee timecard approval status and, if clicked, opens the Timecard Approval page.

Note: This link will only appear if your employer requires you to approve your timecard. The text of the link will vary according to the approval status of your timecard. See Approving Your Timecard.

Preferences drop-down menu

Allows you to adjust the number and types of rows displayed by default in the timecard. The preferences options only apply to employees who can enter and edit data using the timecard.

Printable View link

Opens the Timecard View pop-up window, which displays a printable version of your timecard. For more information, see Printing Your Timecard.

Payroll Summary link

Opens a pop-up window containing payroll summary information for the same time period you are viewing in the timecard. See Viewing a Summary of Your Earnings.

Supplemental Earnings Summary link

Opens the Supplemental Earnings page, which you can use to enter, view, and edit supplemental earnings (if this feature is supported by your company). See Supplemental Earnings Overview.

Note: This link will only be available if your company has activated the supplemental earnings feature.

View Accrual Balances link

Opens a pop-up window containing your accrued personal benefits, such as vacation or sick time.

Note: This link will only be available if you have a defined benefits program.

Select column

Allows you to perform an action, such as marking entries for deletion, on multiple rows at once. This feature only applies to employees who can enter and edit data using the timecard.

When any changes have been made to a row, but the changes have not yet been successfully saved, a blue triangle is displayed for the row in the lower right part of the Select column.

Status column

Contains icons that indicate the processing status of each timecard entry. You can click a status icon to open a pop-up window containing more detailed information about the status of the entry (this is particularly useful if an entry has a warning or error status). The most common status icons are described below.

Validation Error

The data on this line cannot be saved because it contains a validation error. Click the icon for more information. (This icon only applies to time based employees who are trying to save data and have just clicked the Save button.)

Not Yet Processed

The data on this line has not yet been processed by the Time & Attendance module.

Processed Successfully

The data on this line has been successfully processed by the Time & Attendance module.

Processed With Warnings

One or more warnings resulted when the data on this line was processed by the Time & Attendance module. Click the icon to view more information. (Warnings are less severe than errors. They do not have to be resolved before payroll is processed.)

Processed With Errors

One or more errors resulted when the data on this line was processed by the Time & Attendance module. Click the icon to view more information. (Errors are more severe than warnings and must be resolved before payroll is processed.)

 

Main data columns

Displays the information that has been recorded for each block of worked time you have reported. The specific columns that appear on your timecard will vary depending upon your time-entry type and your company's time recording policies.

Daily Totals column

Displays the total hours recorded for each pay date. The daily total is displayed on the same row as the last time pair for each pay date. Alternate shading is used between pay dates to help you distinguish between different pay dates.

Notes:
The following rules apply to the Daily Totals column:

- For time-pairs that have been successfully saved, the amounts in the column are based on the calculated Hours column, which reflects any lunches that have been deducted or paid.

- For time pairs that have not been saved, the amounts in the column are based on the actual elapsed time of the time pairs.

- When an in or out time is edited, the total is updated immediately. The page does not have to be saved.

- Pay dates with a missing in or out punch are displayed in red with a question mark.

Active Row indicator

When you select a field or other item in a row, a black border is displayed around the row to indicate that something in the row has been selected.

Notes button

Appears in the far right column for each row in the timecard. Allows you to add, view, or edit notes for a row. When you click the button, the Notes window opens above the row and the row is highlighted so that you can see which row you are adding, viewing, or editing notes for. Depending on whether a note has been added and submitted, the following buttons are displayed:

Note Button

Meaning of Button

Written and Submitted Note

 

A note exists for a row and the page has been submitted since the note was added or edited.

Written Note but not Submitted

 

A note exists for a row, but the page has not yet been submitted since the note was added or edited.

Blank Note

 

A note does not exist for a row and the page has been submitted. This is also the default note icon which is displayed before any notes have been added to a row.

Deleted Note but not Submitted

 

All text has been deleted from a note window, but the page has not been submitted since the text was deleted.

 

Note: The Notes button allows all employees to view notes on their time sheet. However, only employees who are able to edit their timecard can enter or edit the notes. Other types of employees (such as Clocking employees) can only view the notes entered by a manager.

Save, Insert, and Delete buttons

Allow timecard employees to enter and edit data. These buttons are inactive (grayed out) if you are not a timecard employee.

Tip: To update the processing status for the data you are currently viewing, click the Find button near the top of the page.