When a scheduled report has completed generating in the Time & Attendance module, you and any designated recipients receive an Inbox message. The Inbox message notifies you that the report was completed successfully or that errors occurred when the report was generated. If the report was completed successfully, you can click the link within the Inbox message to view the report. If the report has errors, you cannot open the report. In this case, the message indicates what the errors are and you can then correct the errors and generate the report again.

If you are also set up to receive automated messages by e-mail, an e-mail message is also sent to your Time & Attendance module e-mail address. You can access the messages by opening your e-mail application. The e-mail message contains the same details as the Inbox message, but it does not include a direct link to the completed report. Instead, the e-mail message contains a link to the Time & Attendance module login page. You can use this link to log in and then click the link provided in the corresponding Inbox message to open and view the completed report.

Use the following instructions to access a completed scheduled report if you have received an e-mail message. You can also use these instructions at any time to view a list of all your completed scheduled reports.

1. From the Reports menu, select Time & Attendance Reports.

   Note: If the Time & Attendance Reports option is not visible, make sure that you have selected Practitioner in the Role Selector.

2. Click the Report Scheduling tab. The Report Scheduling page opens, which lists all reports that have been generated in the last seven days.

3. In the Report column under the Completed Scheduled Reports section, click the report that you want to view.

Notes:
When you click a report, the report opens in a new browser window. If the report was generated as a PDF file, you can print or save the report. If the report was generated as a CSV (comma-separated value) file, a File Download dialog may appear (depending on your security settings). Click the Open button to view the CSV file using the default application you have associated with CSV files. Click the Save button to select a location and save the data file. Follow the remaining on-screen instructions to finish saving the file.

The following columns appear under the Completed Scheduled Reports section:

Report — The name of the completed report; clicking a name opens a report.

Created By — The name of the user who created the report schedule.

Format — The format in which the report was created. Reports can be created in PDF or CSV (comma-separated value) format.

Status — The current status of the report. This can be Completed Successfully or Error (error description), where error description is the actual error for the report. If a report has an error, it is not linked (underlined with blue text) to the report. Instead it is displayed in plain type. If needed, you can correct the error and re-generate the report.

Date Requested / Completed — The date and time when the report was scheduled to begin generating and the date and time when the report was actually completed.

Available Through — The date through which the report is available. Reports are available for seven days after they have been generated. A completed report is available until the end of the day (in your time zone) listed in this column. After this time, the report is deleted from the list.