From the Time & Attendance menu, select Timecards.
Note: If the Timecards option is not visible, make sure that you have selected Manager in the Role Selector.
If the Timecard Manager opens in Multiple Employee View, click the Single Employee View link.
Tip:
If the employee for whom you want to record non-worked time is listed
in the Multiple Employee Timecard Manager, click the 
button
to open the Single Employee Timecard Manager for the specific employee.
If necessary, use the employee filter and selection tools in the Single Employee View Timecard Manager to navigate to the correct employee.
Tip:
You can enter the employee's name in the text box, use the lookup button (
) to select the employee from a list, or
use the navigation buttons (
and
) to scroll through the employees in your currently
selected filter. Depending upon how your system is configured, an
employee may have more than one Employee ID. If necessary, use the employee filter
button (
)
to change which employees are included in the selected filter or switch
to a different filter.
If necessary, use the date selection tools to select an appropriate date range.
Tips:
You can use the Pay Date Range drop-down menu to select a predefined
date range or you can use the start and end date fields (or the 
buttons)
to define a range of dates. If you select a predefined date range,
the Timecard Manager will refresh immediately. If you enter a start
and end date manually or use the
buttons, you must click Find
to refresh the page with data for the dates you have chosen.
Although you can use the date selection tools to view timecard information
for any date range, you can only enter or edit data for dates that
fall within the current or next pay period.
If a blank row does not appear
for the date for which you need to record non-worked time, click the
button on an existing
row to create a new row with the same date.
Tips:
You can also create a new row by clicking the Select box for, or placing
your cursor in, an already existing row and then clicking the Insert button.
The amount of data included in a newly created row depends upon your
Timecard
Manager Preferences. If you have selected the "Do not clear
on insert" preference, newly inserted rows will contain the same
data (minus any associated notes) as the rows from which they were
cloned. If you have selected "Clear on insert," new rows
will be blank except for the date.
If no rows exist for the date for which you need to record non-worked
time, even though you have the date range set correctly, click the
Add Dates link to select the
date or dates for which you need to add rows. This link only appears
if you have set your Timecard Manager Preferences to "Hide Unscheduled
Days" and/or "Rows per day (0)."
In the Hours column, enter the total number of non-worked hours to be reported for the selected day.
Notes:
Every earnings code is defined as either hours-based or time-based,
irrespective of an employee's time-entry type. Most earnings codes
used to report non-worked time will be hours-based. For instance,
if you are recording vacation or jury duty for an employee, you will
simply enter the total number of hours, rather than specific "in"
and "out" times, even if the employee is a time-based employee.
If an hours-based earnings code is selected and the Hours field is
left blank or set to 0, the Time & Attendance module
will use the default number of hours defined for the earnings code.
In the Earnings Code column,
enter the appropriate code or use the button to
select one.
If you need to assign the
non-worked hours to one or more specific labor categories (such as
a department and a job), use the
button in the relevant columns to select the appropriate codes.
Tips:
The specific labor category columns that appear on the Timecard Manager
(if any) will depend upon your company's categories and your personal
Timecard Manager Preferences.
If your company uses many different labor categories, you may need
to scroll to the right to view all of the Timecard Manager columns.
If you do not enter new codes in a labor category column, the codes
that appear by default in the employee's timecard (if any) will be
used.
If you need to adjust the
employee's pay rate for the non-worked time, enter a valid code in
the Rate Modifier column or use the button to
select one.
Note: This column will only be visible if you have enabled it in your Timecard Manager Preferences.
If you need to override or
adjust the employee's calculated shift rule for the non-worked time,
enter a valid code in the Shift Override column or use the button to select one.
Note: This column will only be visible if you have enabled it in your Timecard Manager Preferences.
If you want to specify an
edit reason code that is different from your default edit reason code,
enter a valid code in the Edit Reason field, or use the button to select a code.
Notes:
If you have set
a default edit reason code in your user options, it will automatically
be displayed in the Edit Reason field. If you have not set a default
edit reason code in your user options, your company's default edit
reason code will be displayed in the Edit Reason field.
The Edit Reason column is only visible if you have enabled it in your
Timecard Manager Preferences.
An edit reason is required for every change you make to an employee's
timecard, even if the Edit Reason column is not visible.
If you want to include any
additional information about the non-worked time, click the 
button on the right side of the page, enter a note in the pop-up window,
and click the Done button.
If you need to record additional non-worked time, repeat the steps in this procedure.
Click the Save button to save the new time pair, or click the Save & Calculate button to save the new time pair and initiate immediate processing of all of the employee's unprocessed time pairs.
Tip: Using the Save & Calculate button allows you to check whether the new time pair generates errors during processing. After you click Save & Calculate, the processor will take a few seconds to run, and then the Timecard Manager will be displayed again, showing the status for each time pair. See Single Employee Timecard Manager for a description of the time pair status icons.