From the Time & Attendance menu, select Timecards. Either the Single Employee Timecard Manager or the Multiple Employee Timecard Manager will open, depending upon your Timecard Manager Preferences.
Note: If the Timecards option is not visible, make sure that you have selected Practitioner in the Role Selector.
If the Multiple Employee Timecard Manager opens, click the Single Employee View link near the upper right corner of the page to view the Timecard Manager for one employee. If the single employee Timecard Manager opens, skip this step.
In the top right corner of the Timecard Manager, click the Supplemental Earnings link to open the Supplemental Earnings page.
Tip: If the Supplemental Earnings link is not visible, your company does not support supplemental earnings in the Time & Attendance module. Contact an ADP Time & Attendance Representative if you want to enable the Supplemental Earnings feature.
Use the employee filter
(
), navigation (
and 
), and/or lookup (
) buttons to select the employee to whom
you want to award supplemental earnings.
Use the Pay Date Range tools
to select a range that includes the date for which you need to award
supplemental earnings. For instance, if you are entering supplemental
earnings for today, click 
and select Today.
Any supplemental earnings that have already been reported for the
employee for today will be displayed. If no supplemental earnings
have been reported for today, a blank row with today's date will be
displayed.
Note: Although this step is not required, adjusting the supplemental earnings view to reflect an appropriate date range can simplify the process of entering a new supplemental earnings record. You can enter supplemental earnings for any date in the current or next pay period, even if you are viewing a different date range. If you do this, the transaction will be recorded when you click Submit, but it will disappear from the Supplemental Earnings page you are viewing because the new record falls outside the date range being viewed. To view the new supplemental earnings record, you will have to adjust the date range of the Supplemental Earnings page.
If necessary, click 
to add a new supplemental earnings row to
the current display.
Tip: You can also use the Insert button to add new rows.
If necessary, edit or enter
the date for your new supplemental earnings record, or use the 
button
to select the appropriate date.
In the Earnings Code column,
click to open the Supplemental
Earnings Code Lookup window.
Select the appropriate code for the type of supplemental earnings you are recording.
Note: The available supplemental earnings codes vary by company.
In the Entered Amount column, enter an appropriate value, such as the dollar amount of a bonus.
If the supplemental earnings
should be charged to specific labor categories, use the buttons in the labor category columns (such
as Department and Job) to specify the correct categories.
Note: If the employee's earnings are generally assigned to one or more default labor categories, the codes for these default categories may already appear in these columns. You can delete or change these codes as appropriate.
If you want to include any
additional information about the supplemental earnings award, click
the 
button on the right side of the page, enter
your comments in the pop-up window, and click the Done
button.
Notes:
When you click the button,
the Notes window opens above the row and the row is highlighted so
that you can see which row you are adding, viewing, or editing notes
for. Depending on whether a note has already been added and submitted
for a row, the following buttons are displayed:
- A
note does not exist for a row. This is also the default note icon
which is displayed before any notes have been added to a row.
- All text has been deleted from a note
window, but the page has not been submitted since the text was deleted.
- A note exists for a row and the page
has been submitted since the note was added or edited.
- A note exists for a row, but the page
has not yet been submitted since the note was added or edited.
Click Submit to save the new supplemental earnings record.
If the record is complete and meets your company's
requirements, the Supplemental Earnings page will refresh and display
an "Operation Successful" message. If an "Operation
Unsuccessful" message appears, click the 
icon for the failed record to view a pop-up window containing troubleshooting
information.
Notes:
Any supplemental earnings transaction you create will be recorded in
the edit audit trail with your user ID and default edit reason code.
If you have not specified a default reason code in your user options,
your company's default edit reason code will automatically be used
in the edit audit trail. The reason code allows a person viewing the
edit audit trail to know why an edit was made. If you do not want
to use your company's default edit reason code, you can select
a different edit reason code.
You can view the
edit audit trail for any supplemental earnings entry by clicking
on the appropriate row
of the Supplemental Earnings page
After you submit a supplemental earnings record, the Time & Attendance module
performs any calculations required to figure the total amount for
the record and displays the result in the Final Amount column. For
example, if you enter 100 miles and your company policy provides compensation
of $.37 per mile, the Final Amount column will display $37.00 after
you click Submit.
After you have successfully submitted a supplemental earnings transaction,
the transaction may still require manager
approval if required. To approve the transaction, click the Supervisor
Approval check box and click the Submit
button.