As an administrator, you can create timeclock groups. A logical timeclock group might include all of the timeclocks in a particular building or on a particular floor. Defining and using timeclock groups can make managing employee timeclock assignments easier, since you can assign an employee to multiple timeclocks in a single operation.

If you want to create a new timeclock group that is very similar to (and/or should have the same employees assigned to it as) an existing timeclock group, you can copy the existing timeclock group, edit it, and save it with a new name (instead of creating a new one from scratch). Copying an existing timeclock group is especially useful if you want the same employees who are assigned to an existing timeclock group to be assigned to the new group, and/or if you want the new group to include many of the same timeclocks that the original group includes.

Note: In order to perform the procedure below, an ADP ezLaborManager representative must have enabled and configured timeclock support for your company and at least one timeclock must have been added for your company. As an administrator, you can add new timeclocks as necessary. For instructions, see Adding a New Timeclock.

To create a new timeclock group by copying an existing timeclock group:

1. Click the Setup tab.

2. Under the Setup tab, click the Timeclock Groups link. This opens the Timeclock Groups page, which displays a list of any already defined timeclock groups.

3. In the list of timeclock groups, find the group you want to copy and click the button on that row. This opens a Timeclock Group page with the same timeclock group name, description, assigned timeclocks, and assigned employees as the original group.

   Tip: If you need to view the details of a timeclock group to determine which group you want to copy, click the name of a group in Timeclock Group column of the Timeclock Groups page (instead of clicking the button). This opens the Timeclock Group page, which displays the timeclocks and the employee assignments for the group you clicked. When you find the right group, click the Copy button near the top of the Timeclock Group page and then continue to the next step below.

4. In the Timeclock Group field, replace the copied name with a brief name for the new timeclock group (for example, BuildingB). This name must be 25 or fewer characters in length and cannot be the same as any existing timeclock group name.)

5. In the Description field, edit the copied description to identify the new timeclock group (for example, All clocks in Building B - Front Door, Back Door, Side Door).This description must be 100 or fewer characters in length.

6. If you want to add any other timeclocks to the group, besides those that were assigned to the copied group, click the Assign Additional Timeclocks link near the bottom of the Timeclocks tab. This opens a Timeclock Lookup window, from which you can select additional timeclocks to assign to the group. Select the check box for the appropriate timeclocks and then click the Done button to return to the Timeclock Group page. (For more information about using lookup windows, see Using Lookup Windows ).

   Tip: Be careful not to select from the Timeclock Lookup window any timeclocks that already appear on the list of assigned timeclocks.
   
   You can add more timeclocks to the group at any time. For instructions, see Viewing and Editing Timeclock Groups.

7. If you want to assign any other employees to the timeclock group, in addition to those who were assigned to the copied group, click the Employees assigned to Timeclock Group tab and then click the Assign Additional Employees link near the bottom of the page. This opens an Employee ID Lookup window, from which you can select additional employees to assign to the timeclock group. Select the check box for the appropriate employees and then click the Done button to return to the Timeclock Group page.

   Tip: Be careful not to select from the Employee ID Lookup window any employees that already appear on the list of assigned employees.
   
   You can add more employees to the group at any time. For instructions, see Viewing and Editing Timeclock Groups.

8. If you want to remove any timeclocks or employees, click the appropriate tab (Timeclocks assigned to Timeclock Group or Employees assigned to Timeclock Group) and place a check mark in the Delete box next to the timeclocks or employees to be removed. The checked items will be deleted from the timeclock group when you click the Submit button.

   Note: If you click the Assign Additional Timeclocks link or the Assign Additional Employees link after you have selected timeclocks or employees for deletion, the deletion marks will be cleared. Before clicking the Submit button, you will have to reselect the timeclocks and employees you want to delete.

9. Click the Submit button to save the new timeclock group and, if you have added employees, the new timeclock group assignments. The Timeclock Groups page will be redisplayed, with the new timeclock group added to the list of defined timeclock groups.

Tip: You can run timeclock reports to view which employees are assigned to which timeclocks, timeclock groups, and timeclock restriction groups. For instructions, see Using Timeclock Reports to View Timeclock Assignments.