As an administrator, you can create timeclock groups. A logical timeclock group might include all of the timeclocks in a particular building or on a particular floor. Defining and using timeclock groups can make managing employee timeclock assignments easier, since you can assign an employee to multiple timeclocks in a single operation.

Notes: In order to perform the procedure below, an ADP ezLaborManager representative must have enabled and configured timeclock support for your company and at least one timeclock must have been added for your company. As an administrator, you can add new timeclocks as necessary. For instructions, see Adding a New Timeclock.

If you want to create a new timeclock group that is very similar to (and/or should have the same employees assigned to it as) an existing timeclock group, you can copy the existing timeclock group instead of creating a new one from scratch. For instructions, see Creating a New Timeclock Group by Copying an Existing Timeclock Group.

To create a timeclock group:

1. Click the Setup tab.

2. Under the Setup tab, click the Timeclock Groups link. This opens the Timeclock Groups page, which displays a list of any already defined timeclock groups.

3. On the right side of the page, click the Add New button. This opens a blank Timeclock Group page.

4. In the Timeclock Group field, enter a brief name for the timeclock group (for example, BuildingA). This name must be 25 or fewer characters in length.

5. In the Description field, enter a brief description to help identify the timeclock group (for example, All clocks in Building A - Front Door, Back Door, 2nd Floor Stairwell Door).This description must be 100 or fewer characters in length.

6. On the Timeclocks tab (displayed by default), click the Assign Additional Timeclocks link. This opens a Timeclock Lookup window, from which you can select timeclocks to assign to the timeclock group. Select the check box for the appropriate timeclocks and then click the Done button to return to the Timeclock Group page. (For more information about using lookup windows, see Using Lookup Windows ). At least one timeclock must be assigned to a timeclock group.

   Tip: You can assign additional timeclocks, or remove timeclocks, at any time. For instructions, see Viewing and Editing Timeclock Groups.

7. If you want to assign employees to the timeclock group immediately, click the Employees assigned to Timeclock Group tab and then click the Assign Additional Employees link near the bottom of the page. This opens an Employee ID Lookup window, from which you can select employees to assign to the timeclock group. Select the check box for the appropriate employees and then click the Done button to return to the Timeclock Group page.

   Tip: You do not have to assign any employees when you first create a timeclock group. You can assign additional employees, or remove employees, at any time. For instructions, see Viewing and Editing Timeclock Groups.

8. If you want to remove any employees or timeclocks you have inadvertently added, click the appropriate tab (Timeclocks assigned to Timeclock Group or Employees assigned to Timeclock Group) and place a check mark in the Delete box next to the timeclocks and/or employees to be removed. The checked items will be deleted from the timeclock group when you click the Submit button.

   Note: If you click the Assign Additional Timeclocks link or the Assign Additional Employees link after you have selected timeclocks or employees for deletion, the deletion marks will be cleared. Before clicking the Submit button, you will have to reselect the timeclocks and employees you want to delete.

9. Click the Submit button to save the new timeclock group and, if you have added employees, the new timeclock group assignments. The Timeclock Groups page will be redisplayed, with the new timeclock group added to the list of defined timeclock groups.

Tip: You can run timeclock reports to view which employees are assigned to which timeclocks, timeclock groups, and timeclock restriction groups. For instructions, see Using Timeclock Reports to View Timeclock Assignments.