The following sections describe each area of the Employee Calendar and the information you can view in those area.

Pay Date Range

To change the currently displayed pay date range, select a range from the drop-down menu. By default, the current calendar year is displayed. From the drop-down menu, you can select the previous calendar year, the next calendar year, the last twelve months or a user-defined date range.

To define a range, click the button and select from the calendar lookup window the first and last date for which you want to view on the calendar, then click Find.

Note: There is a maximum date range of 366 days.

Links

• Printable View - Opens a printable version of your Employee Calendar.
• Earnings Code Summary - Opens a printable summary of the earnings codes that are displayed on the calendar, including monthly totals, monthly totals by earnings code, grand totals and grand totals by earnings code.
• New Time Off Request - Opens the Time Off Requests page.
• Schedule - Opens the Schedule page.
• Payroll Adjustment and Unapproval - Allows you to view and edit a payroll adjustment for an employee.
• Employee Calendar Setup - If you’re viewing the calendar via the Employee Calendar Setup page (Administration > Setup > Employee Calendar Setup), you can configure the calendar using the Employee Calendar Setup link.

View and Calendar View

The View section allows you to view the calendar either with colors and codes or without colors. There are also two calendar view options - compact or expanded. To view more codes per date, select the expanded view.

You can filter the content of the calendar by clicking the checkboxes next to the available categories above the calendar.

Calendar Detail View

If there are notes (marked by the Notes icon) or multiple categories (marked by the More Categories icon) associated with a specific date, place your cursor over the date on the calendar to view all of the available categories and notes for that date.

To view more information for a date, double-click the calendar date to open the Calendar Detail View window. This printable summary displays all of the available categories and notes in greater detail, including scheduled hours, timecard details and notes for that day.  Click Close to close the Calendar Detail View window.

Employee Calendar Legend

Available calendar categories are displayed in the Legend area of the Employee Calendar. Depending on your configuration, this can include sick days, overtime, and late arrivals. You can filter the content of the calendar by clicking the check boxes next to the available categories above the calendar.

The following system indicators that appear in the legend are not configurable, and cannot be hidden:

• Notes – Indicates that notes are available on this day, such as attendance notifications or attendance tracking.
• More Categories – Indicates that additional categories exist on this day. Place your cursor over the calendar date to view the additional categories.
• Adjustment – Indicates a payroll adjustment exists on this day.
• Bank Holiday – Indicates a holiday is configured in the holiday program for the employee’s pay group.
• Scheduled Day – Indicates a schedule exists on this pay date
• Weekend – Indicates that the day is a Saturday or Sunday.
• Today – Indicates the system date.