The Monthly Schedule page displays in a calendar view a single employee's schedule for a four-week period. From this page, you can access editing pages that allow you to create, edit, and delete daily schedules for a single employee.

To view an employee's monthly schedule:

  1. From the Time & Attendance menu, select Schedules.

    Note: If the Schedules option is not visible, make sure that you have selected Manager in the Role Selector.

  2. Depending upon how your system is configured, an employee may have more than one Employee ID. If necessary, adjust the Employee Filter and Schedule Filter until data for the employee whose monthly schedule you want to view is included in the schedule grid. You may also need to use the vertical scroll bar to bring the employee into view.

  3. In the employee (left) column of the schedule grid, click the Monthly Schedule button next to the employee's name. A Monthly Schedule page will open and display four weeks of the employee's scheduled worked and non-worked time. The table below describes some of the features of the Monthly Schedule page.

Date selection tools

Allows you to browse through the employee's monthly schedule.

Tips:
By default, the Monthly Schedule page displays the four-week period that begins with the earliest week that was being viewed in the schedule grid. However, unlike the grid on the Schedules page (which can start on any day of the week), the Monthly Schedule page always starts with the day of the week specified as the start day of week for your company.

The Previous and Next buttons move the Monthly Schedule page backwards and forwards in four-week increments. You can also change the range of dates displayed by selecting a date using the Calendar Lookup button (or by manually entering a date into the date box) and then clicking the Find button. The Monthly Schedule page will refresh and display the four-week period that begins with the week that contains the date you entered. To return to a four-week view that begins with the current week, click the Current Week button.

Recurring Schedules link

Opens the Recurring Schedules page, which displays in a calendar view the employee's assigned recurring schedules for the four-week period that was been viewed in the Monthly Schedule. From this page, you can view and edit the employee's recurring schedules, assign new recurring schedules, or delete a recurring schedule.

Button column

Provides buttons that allow easy access to other schedule-related features and tasks. These features and tasks are specific to the employee whose monthly schedule you are viewing.

Note: When you open other pages using these buttons, any date fields in the new pages will default to the week displayed on the calendar row from which you opened them. For example, if you open the Non-Work Scheduler by clicking Non-Work Scheduler on the row displaying scheduling information from June 13 to June 19, the default Start Date in the Non-Work Scheduler will be June 13 and the default End Date will by June 19.

Date cells

Display summaries of each employee's assigned schedules for each date.

  • If no daily or recurring schedule has been assigned for an employee on a given day, the corresponding date cell will be empty except for the date. Click the cell to open the Edit Schedule page, from which you can create a new daily schedule for that date.

  •  If an employee has been assigned a single daily schedule or recurring schedule for a given day, the corresponding date cell will display a time pair summarizing the schedule, and the earnings code associated with the time pair will be displayed in parentheses. The time pair can be for either worked or non-worked time. (The Monthly Schedule page does not display the non-worked icon with time pairs, but it does display the earnings code.) Click the cell to view more details about the schedule, edit the schedule, delete the schedule, or create an additional schedule for the same day.

  • The Monthly Schedule page can only display one time pair per employee per day, so the Multiple Schedules icon is used to indicate that an employee has more that one schedule on a day. When an employee has multiple schedules, the time pair displayed on the Monthly Schedule page is made up of the employee's earliest scheduled in time and latest scheduled out time for the day. Click this time pair to open the Edit Schedule page, from which you can view and edit each separate schedule.

  • If the time pair shown in a date cell represents a deviation from an assigned recurring schedule, a black dot is displayed to the right of the time pair.

Highlighted date cell

Indicates the current date.