Note: The topics in this section document the time off feature that is part of the Time & Attendance module. If your company is configured so that various menu items relating to time off appear on the Time & Attendance menu in ADP Workforce Now, you should not use the Time Off Request features described in this Help system. See the Help for the HR & Benefits module instead.

If the Time & Attendance module's Time Off Requests feature is enabled for your company, employees and managers can use it to record and track requests for planned time off. Employees can use the Time & Attendance module to submit requests for planned time off. Using this feature, employees can request time off for up to 30 dates in one request. The dates of the requested time off can extend up to one year in the future, but they cannot include the date on which the request is made, and they cannot overlap existing non-worked schedules.

After an employee submits a time off request, the person designated by your company to review that employee's time off requests receives an Inbox message notifying him or her of the request. This designated "primary reviewer" is usually the requesting employee's immediate manager, although some companies may choose to have a single individual review all requests. A reviewer can either approve, partially approve, or deny the request. If the request is approved, the requested non-worked hours are automatically applied to the employee's schedule. If the request is partially approved, the requester must accept the partial approval before the approved portion will be applied to his or her schedule.

Any hours applied to an employee's schedule as a result of a time off request will be displayed on the Schedules page, where they will be marked with a green diamond icon (). Schedules that are created automatically as a result of approved or partially approved and accepted time off requests cannot be edited from the Schedules page. If changes are necessary, the time off request must be canceled and a new request created.

When non-worked schedules are applied to an employee's schedule as the result of an approved or partially approved time off request, the new non-worked schedules supersede any existing worked schedules. Even if the approved non-worked time overlaps only a portion of a worked schedule, the worked schedule will be entirely suppressed. If you expect an employee to work the non-overlapped portion of a regular work schedule, you will have to manually create a worked schedule for that period of time. If an approved and scheduled time off request is later canceled, the non-worked schedules are deleted and any previously existing worked schedules are restored.

If you are a designated primary reviewer, you will receive an automated message in your Inbox each time one of your employees creates or cancels a request and each time you approve, partially approve, or deny a request. (The requester will also receive confirmation messages each time the status of his or her requests change.) Either a requester or a reviewer (or indeed, any manager or administrator with the appropriate security group access) can cancel a time off request at any time, which will also result in Inbox messages being sent. (Depending upon your company's configuration and your own Inbox preferences, you may also receive these time off request messages by e-mail. For more information about Inbox messages, see Viewing Automated Messages.)

The following topics provide instructions for the most common time off request tasks performed by managers:

• Reviewing an Employee's Time Off Request

• Canceling an Employee's Time Off Request

• Viewing Employee Time Off Requests

Note: Time off requests can be initiated by managers as well as by employees who are not managers. The terms "employee" and "requester" are used to refer to an individual of any user type. For information on how to create, edit, and view time off requests and how to respond to partially approved requests, see Requesting Time Off Overview (Employees).