From the Time & Attendance menu, select Timecards . Either the Single Employee Timecard Manager or the Multiple Employee Timecard Manager will open, depending upon your Timecard Manager Preferences.
Note: If the Timecards option is not visible, make sure that you have selected Practitioner in the Role Selector.
If the Timecard Manager opens in Multiple Employee View, click the Single Employee View link near the upper right corner of the page.
Tip:
If the employee whose time pairs you want to edit is listed in the
Multiple Employee Timecard Manager, you can click the 
button
to open the Single Employee Timecard Manager for the employee.
If necessary, use the date selection tools to select date range that includes the time pairs you want to edit.
Tips:
Although you can use the date selection tools to view timecard information
for any date range, you can only edit time pairs for dates that fall
within the current or next pay period.
You can use the Pay Date Range drop-down menu to select the current
or next pay period, or you can use the start and end date fields (or
the 
buttons) to define
a range of dates. If you select a predefined date range, the Timecard
Manager refreshes immediately. If you enter a start and end date manually
or use the buttons, you
must click Find to refresh
the page with data for the dates you have chosen.
Locate the row for the time pair you want to edit and edit the values in the Time In, Time Out, Hours, Out Type, Earnings Code, Labor Category, Rate Modifier, and Shift Override columns as necessary.
Notes:
Some of these columns may not be visible, depending upon your Timecard Manager Preferences
and the employee's time-entry
type (time-based or hours-baesd).
For information about each of these fields, see The
Single Employee Timecard Manager.
If you edit an employee's timecard after the employee or the employee's
manager has approved
it, the employee and manager
approvals are removed and both the employee and the manager must approve the timecard
again.
If you want to specify an
edit reason code that is different from your default edit reason code,
enter a valid code in the Edit Reason field, or use the 
button to select a code.
Notes:
If you have set
a default edit reason code in your user options, it will automatically
be displayed in the Edit Reason field. If you have not set a default
edit reason code in your user options, your company's default edit
reason code will be displayed in the Edit Reason field.
The Edit Reason column is only visible if you have enabled it in your
Timecard
Manager Preferences.
An edit reason is required for every change you make to an employee's
timecard, even if the Edit Reason column is not visible.
If you want to include any
additional information about the edits you have made, click the 
button on the right side of the
page for the appropriate row, enter a note in the pop-up window, and
click the Done button.
Notes:
When you click the button,
the Notes window opens above the row and the row is highlighted so
that you can see which row you are adding, viewing, or editing notes
for. Depending on whether a note has already been added and submitted
for a row, the following buttons are displayed:
- A
note does not exist for a row. This is also the default note icon
which is displayed before any notes have been added to a row.
- All text has been deleted from a note
window, but the page has not been submitted since the text was deleted.
- A note exists for a row and the page
has been submitted since the note was added or edited.
- A note exists for a row, but the page
has not yet been submitted since the note was added or edited.
If you need to edit other time pairs that are displayed in the current Timecard Manager, repeat steps 6-8 as necessary.
If you want to delete one or more entire rows, click the check box in the Select column of the appropriate row or rows and then click the Delete button.
Note: Clicking the Delete button marks the selected row or rows for deletion. The data in such rows is displayed in red, but is not be deleted until you click the Save button. If you decide not to delete a row that has been marked for deletion, click the Select check box for the row and click the Delete button again.
After you have made all of your edits, click the Save button to save the edits, or click the Save & Calculate button to save the edits and initiate immediate processing of all of the employee's unprocessed time pairs and edits.
Tips:
Using the Save & Calculate button allows you to check whether the
new edits will generate errors during processing. After you click
Save & Calculate, the processor will take a few minutes to run,
and then the Timecard Manager will be displayed again, showing the
status for each time pair. See Single
Employee Timecard Manager for a description of the time pair status
icons.
If you have marked one or more rows for deletion, a confirmation box
will appear asking you to verify that you want to complete the deletion.
Click OK if you are certain
that you want to delete the marked data.