From the Time & Attendance menu, click Maintenance then click the Timecards link. Either the Single Employee Timecard Manager or the Multiple Employee Timecard Manager will open, depending upon your Timecard Manager Preferences.
Note: If the Timecards option is not visible, make sure that you have selected Practitioner in the Role Selector.
If the Timecard Manager opens in Multiple Employee View, click the Single Employee View link near the upper right corner of the page.
Tip:
If the employee for whom you want to split time pairs is listed in
the Multiple Employee Timecard Manager, you can click the 
button
to open the Single Employee Timecard Manager for the employee.
If necessary, use the employee filter and selection tools in the Single Employee View Timecard Manager to navigate to the correct employee.
Tip:
You can enter the employee's name in the text box, use the lookup
button (
) to select
the employee from a list, or use the navigation buttons (
and 
)
to scroll through the employees in your currently selected filter.
If necessary, use the
employee filter button (
) to
change which employees are included in the selected filter or switch
to a different filter.
If necessary, use the date selection tools to select date range that includes the time pairs you want to split.
Tips:
Although you can use the date selection tools to view timecard information
for any date range, you can only split time pairs for dates that fall
within the current or next pay period.
You can use the Pay Date Range drop-down menu to select the current
or next pay period, or you can use the start and end date fields (or
the 
buttons) to define
a range of dates. If you select a predefined date range, the Timecard
Manager refreshes immediately. If you enter a start and end date manually
or use the buttons, you
must click Find to refresh
the page with data for the dates you have chosen.
On the Single Employee Timecard
Manager, click the 
button next to the Preferences
link.
If the "Do not clear on insert" setting appears on the drop-down menu, select it. (If "Clear on insert" is visible on the menu, move your cursor off of the menu without selecting anything.)
In the Timecard view, click
the 
button on the row for the time pair you need
to split.
Note: This adds a new row with the same date as the row you clicked. Because you have set your Timecard Manager Preferences to "Do not clear on insert," this new row will contain all of the same data as the original row, except for any notes associated with the original time pair.
On the original row, edit the Time Out value (for time-based employees) or the Hours value (for hours-based employees) to create a time pair that represents the time the employee spent in the first set of labor categories. For example, you might change a time-based employee's time pair from 8:00-12:00 to 8:00-10:00 or an hours-based employee's hours from 4 to 2.
If necessary, edit the labor category codes for the newly edited time pair.
Tip: If the employee spent this portion of time working in his or her default categories, you may not need to edit the labor charge categories for this time pair.
For time-based employees, in the Time In column of the newly inserted row, enter a value that represents the time at which the employee began working in different labor categories. Ordinarily, this will be the same time as the Time Out value you just entered for the original row (10:00 in the previous example). For hours-based employees, enter the number of hours the employee worked in the second group of categories.
Edit the values in the labor category columns for the new row to reflect the department, job, etc. to which the work should be charged.
Tip:
You can use the buttons
to select a valid code for each column. If these buttons are not visible,
click the button next to
the Preferences link and select "Show Lookup Button."
If you want to specify an
edit reason code that is different from your default edit reason code,
enter a valid code in the Edit Reason field for each row, or use the
button to select a code for each row.
Notes:
If you have set a default edit reason
code in your user options, it will automatically be displayed
in the Edit Reason field. If you have not set a default edit reason
code in your user options, your company's default edit reason code
will be displayed in the Edit Reason field.
The Edit Reason column is only visible if you have enabled it in your
Timecard Manager Preferences.
An edit reason is required for every change you make to an employee's
timecard, even if the Edit Reason column is not visible.
If you want to include any
additional information about the edits you have made, click the 
button on the right side of the
page for the appropriate row, enter a note in the pop-up window, and
click the Done button.
Notes:
When you click the button,
the Notes window opens above the row and the row is highlighted so
that you can see which row you are adding, viewing, or editing notes
for. Depending on whether a note has already been added and submitted
for a row, the following buttons are displayed:
- A
note does not exist for a row. This is also the default note icon
which is displayed before any notes have been added to a row.
- All text has been deleted from a note
window, but the page has not been submitted since the text was deleted.
- A note exists for a row and the page
has been submitted since the note was added or edited.
- A note exists for a row, but the page
has not yet been submitted since the note was added or edited.
Click the Save button to save the edits, or click the Save & Calculate button to save the edits and initiate immediate processing of all of the employee's unprocessed time pairs and edits.
Tip: Using the Save & Calculate button allows you to check whether the new edits will generate errors during processing. After you click Save & Calculate, the processor will take a few minutes to run, and then the Timecard Manager will be displayed again, showing the status for each time pair. See Single Employee Timecard Manager for a description of the time pair status icons.